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How to Fill Out a Bill of Sale in Alberta

A step-by-step guide to every field on a Alberta vehicle bill of sale — with a free filled-in example you can download instantly.

Alberta's bill of sale faces the sharpest completeness test in Canada: with no provincial form mandated and no tax collected, the registry agent's review at registration is the deal's only checkpoint — and agents send buyers back for missing fields. The standard: full legal names exactly matching photo ID, addresses, VIN, year/make/model, odometer, price, date, and both signatures. Since no sales tax applies to Alberta private sales, the price line documents the deal rather than setting a tax bill — but the agent still expects it filled. Registration completes within 14 days; out-of-province vehicles add an import inspection.

Notarization:Not required
Transfer deadline:14 days
Tax:5% GST only
Registry:AB authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration)
  • Current mailing address
  • City, province, postal code
  • Phone number (optional but recommended)
Tip: Write the name exactly as the ownership record shows it — Alberta Registry Agent compares the two before processing anything.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, province, postal code
  • Phone number (optional)
Tip: Enter the buyer's name as it will appear on the new registration in Alberta; consistency here saves a second trip. For joint purchases, list all owners.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota, Honda)
  • Model (e.g., F-150, Camry, Civic)
  • Body style (e.g., sedan, pickup, SUV, minivan)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
  • Odometer reading at time of sale (km)
Tip: Treat the VIN as untrusted until confirmed twice: vehicle first, ownership papers second, and only then the form.
4

Sale Details & Tax

  • Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
  • Payment method (cash, bank draft, e-transfer)
  • Date of sale (day / month / year)
  • Note: buyer owes 5% GST only on the sale price at registration — calculated by Alberta Registry Agent
Tip: The declared price sets the 5% GST only tax in Alberta; a lowball figure just triggers a book-value assessment instead.
5

Seller Signature

  • Seller's signature
  • Printed name
  • Date signed
  • Sign over the odometer/transfer section on the registration certificate as well
Tip: The signatures alone execute the document in Alberta; notarization adds nothing required. Archive your copy for the long haul.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Both parties keep a signed original — print or write the document twice and sign both. Within 14 days the buyer completes the Alberta Registry Agent side with the signed registration certificate and ID.

Get a Pre-Filled Alberta Example

Use the generator above to create a filled-in Alberta bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, AB GST only at 5% GST only, and 14-day transfer deadline noted.

VehicleCarUsed CarMotorcycle

Other Documents Required in Alberta

Along with the bill of sale, you may need these additional documents for a Alberta vehicle transfer:

  • Bill of Sale (REG 3126)
  • Out-of-Province Vehicle Inspection (if applicable)

Alberta has no provincial sales tax — only the 5% federal GST applies to private vehicle sales, making it the cheapest Canadian province to buy a vehicle. An Out-of-Province Inspection is required for vehicles brought in from other provinces. Alberta uses its own bill of sale form (REG 3126).

Frequently Asked Questions

What does the Alberta registry agent check?
Completeness and identity: names matching photo ID, VIN, full vehicle description, odometer, price, date, signatures. A missing field means finding the seller again for a corrected document — the failure mode complete filling prevents.
Is any tax due on the price I write?
None — Alberta charges no sales tax on private vehicle sales, and GST doesn't apply between individuals. The price documents the transaction for the record, not for a tax calculation.
What deadline and extras apply?
Registration within 14 days at any registry agent, with proof of insurance — plus the out-of-province inspection if the vehicle is entering Alberta from elsewhere.

Alberta Bill of Sale Hub

All requirements, tax rates, transfer deadlines, and forms for Alberta.

View Alberta guide →
Transfer Authority

Alberta Registry Agent

Bring the signed bill of sale + registration certificate within 14 days of the sale.

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