How to Fill Out a Bill of Sale in Alberta
A step-by-step guide to every field on an Alberta vehicle bill of sale — with a free filled-in example you can download instantly.
Alberta's bill of sale faces the sharpest completeness test in Canada: with no provincial form mandated and no tax collected, the registry agent's review at registration is the deal's only checkpoint — and agents send buyers back for missing fields. The standard: full legal names exactly matching photo ID, addresses, VIN, year/make/model, odometer, price, date, and both signatures. Since no sales tax applies to Alberta private sales, the price line documents the deal rather than setting a tax bill — but the agent still expects it filled. Alberta says to register as soon as possible; out-of-province vehicles add an import inspection.
Free PDF includes a light diagonal watermark. Go Pro to remove it. Already subscribed? Sign in.
Provincial and territorial rules change. We check these requirements against official provincial and territorial sources, but details can go out of date. Confirm with your provincial or territorial motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.
Step-by-Step: Every Field Explained
Seller Information
- Full legal name (exactly as on the vehicle registration)
- Current mailing address
- City, province, postal code
- Phone number (optional but recommended)
Buyer Information
- Full legal name
- Current mailing address
- City, province, postal code
- Phone number (optional)
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Ford, Toyota, Honda)
- Model (e.g., F-150, Camry, Civic)
- Body style (e.g., sedan, pickup, SUV, minivan)
- Colour
- VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
- Odometer reading at time of sale (km)
Sale Details & Tax
- Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
- Payment method (cash, bank draft, e-transfer)
- Date of sale (day / month / year)
- Note: no sales tax applies to a private sale here — 5% GST applies only when buying from a GST-registered dealer
Seller Signature
- Seller's signature
- Printed name
- Date signed
- Sign over the odometer/transfer section on the registration certificate as well
Buyer Signature & Next Steps
- Buyer's signature
- Printed name
- Date signed
Get a Pre-Filled Alberta Example
Use the generator above to create a filled-in Alberta bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, AB's no-sales-tax rule for private sales, and registration as soon as possible noted.
Other Documents Required in Alberta
Along with the bill of sale, you may need these additional documents for an Alberta vehicle transfer:
- Bill of Sale (REG 3126)
- Out-of-Province Vehicle Inspection (if applicable)
Alberta has no provincial sales tax, and GST does not apply when a private individual (not a GST registrant) sells a vehicle — so a private sale in Alberta carries no sales tax. Buying from a dealer adds 5% GST. An Out-of-Province Inspection is required for vehicles brought in from other provinces. Alberta uses its own bill of sale form (REG 3126).
Frequently Asked Questions
What does the Alberta registry agent check?
Is any tax due on the price I write?
What deadline and extras apply?
Alberta Bill of Sale Hub
All requirements, tax rates, transfer deadlines, and forms for Alberta.
View Alberta guide →Alberta Registry Agent
Bring the signed bill of sale + registration certificate as soon as possible.