Bill of Sale Examples — Filled-Out Samples by Vehicle Type
Real examples showing exactly how to fill out a bill of sale for every vehicle type. Each example includes sample seller/buyer details, item description fields, and sale terms — so you know exactly what information to gather before generating your own.
Complete Car Bill of Sale Example
Below is a fully filled-out bill of sale for a private car sale in Texas. This is the kind of document you generate on BillOfSale.app — with all required fields completed, an odometer disclosure statement, and signatures from both buyer and seller.
BILL OF SALE — MOTOR VEHICLE
State of Texas
Seller
Name: Michael Thompson
Address: 412 Oak Street, Austin, TX 78701
Phone: (512) 555-0198
Buyer
Name: Sarah Martinez
Address: 89 Elm Drive, Round Rock, TX 78665
Phone: (737) 555-0243
Vehicle Description
Year: 2018
Make: Toyota
Model: Camry SE
Color: Midnight Black Metallic
VIN: 4T1BF1FK9JU521034
Odometer: 67,412 miles
Reading: ✓ Accurate — reflects actual mileage
Sale Terms
Sale Price: $14,500
Payment: Cashier's check
Date: May 15, 2025
Condition: Sold AS-IS, no warranty
Michael Thompson
Seller Signature — May 15, 2025
Sarah Martinez
Buyer Signature — May 15, 2025
* This is a sample document for illustration. Names, VIN, and price are fictional examples. Your generated bill of sale will include your actual information.
What Goes in Each Section
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Seller Information
- •Full legal name (no nicknames)
- •Complete street address including ZIP
- •Phone number or email
- •If a dealer: business name + license number
Tip: Name must match the title exactly. If there are two sellers (joint owners), both must sign.
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Buyer Information
- •Full legal name as it will appear on the new title
- •Complete mailing address
- •Phone number or email
- •If multiple buyers: list all names (e.g., "John Doe and Jane Doe")
Tip: For financed vehicles, the lienholder's name may also appear on the title.
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Vehicle Description
- •Year, Make, Model, and Trim level
- •Full 17-character VIN (Vehicle Identification Number)
- •Exact odometer reading at time of sale
- •Exterior color and body style
Tip: The VIN is the most important field. Copy it from the dash plate or title — never rely on memory.
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Sale Terms
- •Sale price in USD (spell out if desired: "$14,500 — fourteen thousand five hundred dollars")
- •Payment method (cash, check, cashier's check, wire transfer)
- •Date of sale
- •Any included items (extra keys, service records, accessories)
Tip: Write the exact sale price even if the buyer plans to finance separately. The DMV uses this for tax calculation.
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Condition Disclosure
- •"As-is" clause (no warranty given)
- •Known defects or issues (recommended)
- •Whether a warranty or guarantee is being offered
- •Any lien or loan status
Tip: Disclosing known defects protects you from fraud claims later. Be specific: "AC compressor needs replacement" is better than "sold as-is."
✍️
Signatures
- •Seller's original signature
- •Buyer's original signature
- •Date of signing
- •Notary acknowledgment (required in LA, MD, MT, NE, NH, ND, OH, WV)
Tip: Both parties should sign two copies — one for the seller's records, one for the buyer to present at the DMV.
Vehicle-Specific Field Examples
The item description fields vary by vehicle type. Here are example entries for the most common vehicles — showing exactly what to write in each field.
Frequently Asked Questions
What does a completed bill of sale look like?
A completed bill of sale has three main sections: (1) Seller and buyer information — full legal names, addresses, and phone numbers; (2) Vehicle description — year, make, model, VIN, mileage, and color; (3) Sale terms — price, payment method, date of sale, and condition disclosures. Both parties sign at the bottom with the date.
What VIN format should I use on a bill of sale?
Use the full 17-character VIN exactly as it appears on the vehicle's dashboard (driver's side, visible through the windshield) or on the title. Never abbreviate. Example: 4T1BF1FK9JU521034. Copy it carefully — a single digit error can create legal problems during title transfer.
How do I fill out the odometer reading on a bill of sale?
Record the exact mileage shown on the odometer at the time of sale — not an estimate. You must also certify whether the reading is accurate, has exceeded the odometer's mechanical limit, or is known to be incorrect. Federal law (the Truth in Mileage Act) requires accurate odometer disclosure for most vehicles under 10 years old.
What does "as-is" mean on a bill of sale?
"As-is" means the buyer accepts the vehicle in its current condition, with no warranty from the seller. The seller makes no guarantee about the vehicle's mechanical state, hidden defects, or future performance. This is standard for private-party vehicle sales in most states. An as-is clause does not protect a seller who knowingly conceals major defects.
Does a bill of sale need to be notarized?
Most states do not require notarization for a private vehicle sale. However, Louisiana, Maryland, Montana, Nebraska, New Hampshire, North Dakota, Ohio, and West Virginia require or strongly recommend notarization. Even if not required, notarization adds a layer of legal protection for both parties.
Can I handwrite a bill of sale, or does it need to be typed?
A handwritten bill of sale is legally valid in all 50 states as long as it contains the required information and both parties' signatures. However, a typed or computer-generated form is cleaner, harder to alter, and more likely to be accepted without question by DMV clerks. Our generator creates a professional typed form.
What if the buyer and seller are in different states?
Use the bill of sale form for the state where the vehicle will be registered (typically the buyer's state). That state's DMV will use the bill of sale to calculate taxes and transfer the title. The title transfer follows the buyer's state requirements.
State-Specific Bill of Sale Examples
Requirements vary by state. Select your state to see a bill of sale example with the exact fields required for title transfer in that state.
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