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How to Fill Out a Bill of Sale in Newfoundland and Labrador

A step-by-step guide to every field on a Newfoundland and Labrador vehicle bill of sale — with a free filled-in example you can download instantly.

A Newfoundland and Labrador bill of sale earns its keep in the condition section: the 15% RST is assessed on the higher of price and Red Book value, and on an island where salt roads and ocean air age vehicles beyond their years, the documented rust and wear explain real-world island prices — while a sworn affidavit from both parties is what gets a below-book price taxed as paid. Complete the standard fields, describe the corrosion honestly (frame condition above all), and note the registration history for ferry-crossing mainland imports whose stories ride with them. The Motor Registration Division (MRD) processes the transfer.

Notarization:Not required
Transfer deadline:10 days
Tax:15% RST
Registry:NL authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Provincial and territorial rules change. We check these requirements against official provincial and territorial sources, but details can go out of date. Confirm with your provincial or territorial motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.

Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration)
  • Current mailing address
  • City, province, postal code
  • Phone number (optional but recommended)
Tip: Copy your name letter-for-letter from the vehicle's title or registration — a mismatch is the classic reason NL Motor Registration Division sends transfers back.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, province, postal code
  • Phone number (optional)
Tip: Whatever name goes here is the name NL Motor Registration Division will expect on the buyer's registration — decide it now, not at the counter. For joint purchases, list all owners.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota, Honda)
  • Model (e.g., F-150, Camry, Civic)
  • Body style (e.g., sedan, pickup, SUV, minivan)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
  • Odometer reading at time of sale (km)
Tip: Physically read the VIN off the vehicle and reconcile it with the title before writing — a one-character error restarts the whole process.
4

Sale Details & Tax

  • Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
  • Payment method (cash, bank draft, e-transfer)
  • Date of sale (day / month / year)
  • Note: buyer owes 15% RST on the sale price at registration — calculated by NL Motor Registration Division
Tip: Write the actual sale price — the amount that really changed hands — so this record and the paperwork for the 15% RST tax in Newfoundland and Labrador tell the same story.
5

Seller Signature

  • Seller's signature
  • Printed name
  • Date signed
  • Sign over the odometer/transfer section on the registration certificate as well
Tip: In Newfoundland and Labrador the parties' own signatures carry the document — no notarial act needed. Keep the signed original with your title paperwork.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Both parties keep a signed original — print or write the document twice and sign both. Within 10 days the buyer completes the NL Motor Registration Division side with the signed registration certificate and ID.

Get a Pre-Filled Newfoundland and Labrador Example

Use the generator above to create a filled-in Newfoundland and Labrador bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, NL RST at 15% RST, and 10-day transfer deadline noted.

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Other Documents Required in Newfoundland and Labrador

Along with the bill of sale, you may need these additional documents for a Newfoundland and Labrador vehicle transfer:

  • Bill of Sale or Statement of Gift — printed on the back of the Vehicle Registration Document
  • I No Longer Own This Vehicle – Notification of Ownership Change (form 170357) — the seller's Notice of Sale, due within 10 days
  • Affidavit – Sale/Acquisition of a Motor Vehicle (form 0202_750-100b/07.2021) — only if the price is below the Red Book wholesale value
  • RST declaration — for a gift to immediate family or a trade-in
  • Safety inspection certificate from an Official Inspection Station — cars, light trucks and vans; valid 30 days

Newfoundland and Labrador charges 15% Retail Sales Tax (RST) on a private sale, not HST, on the higher of the price or the Canadian Red Book average wholesale value. A sworn affidavit from both parties lets the tax be charged on a lower real price. The Motor Registration Division (MRD) collects it when the buyer transfers the vehicle, which must happen within 10 days.

Frequently Asked Questions

Why does condition documentation matter more in NL?
Because the 15% RST reads the higher of price and Red Book value — and island vehicles often genuinely sit below book due to salt-and-sea aging. The written condition record explains the honest price; a sworn affidavit from both parties makes it the taxed price.
What should mainland imports note?
Their history: a ferry crossing doesn't launder a vehicle's past, so recording where it was registered — and checking the story before the deal — keeps the paperwork honest and the buyer informed.
What are the transfer mechanics?
The signed bill of sale and vehicle permit go to MRD within 10 days, online at MyGovNL or at an office, with the 15% RST paid on the assessed value at transfer.

Newfoundland and Labrador Bill of Sale Hub

All requirements, tax rates, transfer deadlines, and forms for Newfoundland and Labrador.

View Newfoundland and Labrador guide →
Transfer Authority

NL Motor Registration Division

Bring the signed bill of sale + registration certificate within 10 days of the sale.

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