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How to Fill Out a Bill of Sale in Nova Scotia

A step-by-step guide to every field on a Nova Scotia vehicle bill of sale — with a free filled-in example you can download instantly.

Nova Scotia's bill of sale is written under the country's heaviest tax: 15% HST assessed on the HIGHER of your price and the Canadian Red Book value — so the price line and the condition notes work as a pair, with documented defects being the only thing that makes a genuine below-book price stick. Record the MVI (Motor Vehicle Inspection) status explicitly: a current certificate is transferable value, an expired one is the buyer's repair list, and ambiguity is the province's most common dispute. Access Nova Scotia completes the transfer with the tax due at the counter.

Notarization:Not required
Transfer deadline:30 days
Tax:15% HST
Registry:NS authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration)
  • Current mailing address
  • City, province, postal code
  • Phone number (optional but recommended)
Tip: Before writing anything, open the ownership document and transcribe the seller's name from it — Access Nova Scotia treats it as the reference copy.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, province, postal code
  • Phone number (optional)
Tip: Write the buyer's name for the record it becomes — future registration, insurance, and resale all inherit this line. Joint ownership? Name every purchaser.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota, Honda)
  • Model (e.g., F-150, Camry, Civic)
  • Body style (e.g., sedan, pickup, SUV, minivan)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
  • Odometer reading at time of sale (km)
Tip: Take the VIN from the car, compare it to the title, and only then write it down — VIN typos are the most common reason transfers fail.
4

Sale Details & Tax

  • Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
  • Payment method (cash, bank draft, e-transfer)
  • Date of sale (day / month / year)
  • Note: buyer owes 15% HST on the sale price at registration — calculated by Access Nova Scotia
Tip: An honest price line keeps the 15% HST tax simple; an implausible one hands Access Nova Scotia the valuation instead.
5

Seller Signature

  • Seller's signature
  • Printed name
  • Date signed
  • Sign over the odometer/transfer section on the registration certificate as well
Tip: Nova Scotia doesn't route this document past a notary — sign it together if you can, and treat the signed copy as a record worth keeping.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Sign in duplicate: one complete original per party. Photos and scans are backups, not substitutes. Access Nova Scotia expects the transfer inside 30 days, registration certificate signed and identification ready.

Get a Pre-Filled Nova Scotia Example

Use the generator above to create a filled-in Nova Scotia bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, NS HST at 15% HST, and 30-day transfer deadline noted.

VehicleCarUsed CarMotorcycle

Other Documents Required in Nova Scotia

Along with the bill of sale, you may need these additional documents for a Nova Scotia vehicle transfer:

  • Motor Vehicle Inspection Certificate

Nova Scotia charges 15% HST on private vehicle sales — the highest combined rate in Canada. A motor vehicle inspection is required.

Frequently Asked Questions

How does the 15% HST read my bill of sale?
Against the Red Book: tax applies to the higher of your declared price and the book value, so an honest cheap price needs documented condition (rust, defects, mileage) to hold — otherwise the buyer pays 15% of a value the car doesn't have.
What should the MVI line say?
The certificate's status and date — current (with expiry) or expired. The buyer can't stay road-legal without a valid MVI, so its status is a price term, not a footnote.
Where does the transfer complete?
At Access Nova Scotia, with the signed bill of sale, the vehicle permit, and the 15% HST payment on the assessed value.

Nova Scotia Bill of Sale Hub

All requirements, tax rates, transfer deadlines, and forms for Nova Scotia.

View Nova Scotia guide →
Transfer Authority

Access Nova Scotia

Bring the signed bill of sale + registration certificate within 30 days of the sale.

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