$BillOfSale.app

How to Fill Out a Bill of Sale in Queensland

A step-by-step guide to every field on a Queensland vehicle bill of sale — with a free filled-in example you can download instantly.

Queensland's fill-out order is legislated: the Safety Certificate must exist BEFORE the vehicle is advertised, so by the time pen touches the bill of sale the inspection paperwork should already be in the folder — record the certificate number and its inspection-date odometer reading on the document. From there the sequence is standard TMR: both parties complete the transfer within 14 days (online via TMR or at a transaction centre), with transfer duty at $3 per $100 of dutiable value to $100,000. Copy the VIN from the compliance plate rather than the ad, write the true price, and keep the seller's notice of disposal in the same sitting.

Roadworthy:Required
Stamp duty:$3 per $100 up to $100K
Transfer fee:$38.45
Registry:QLD authority
Free with a small watermark·Remove the watermark
Select Type
Now generating
Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

Free PDF includes a small watermark at the bottom. Go Pro to remove it. Already subscribed? Sign in.

Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration papers)
  • Current residential address
  • Suburb, state, postcode
  • Phone number (optional but recommended)
Tip: Write the name exactly as the ownership record shows it — TMR Queensland compares the two before processing anything.
2

Buyer Information

  • Full legal name
  • Current residential address
  • Suburb, state, postcode
  • Phone number (optional)
  • Driver's licence number (recommended for identity verification)
Tip: Enter the buyer's name as it will appear on the new registration in Queensland; consistency here saves a second trip. Joint purchase? Every buyer's name goes on.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Toyota, Ford, Holden)
  • Model (e.g., HiLux, Ranger, Commodore)
  • Body type (e.g., sedan, ute, SUV, wagon)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the compliance plate or door jamb
  • Engine number (if known — on the engine block)
  • Odometer reading at time of sale (km)
  • Registration plate number and expiry
Tip: Treat the VIN as untrusted until confirmed twice: vehicle first, ownership papers second, and only then the form. Add the PPSR search (~$2) against outstanding finance.
4

Sale Price & Stamp Duty Note

  • Sale price in Australian dollars (write both numerals and words — e.g., "$18,500 — Eighteen thousand five hundred dollars")
  • Payment method (cash, bank cheque, bank transfer)
  • Date of sale (day / month / year)
  • Note: Stamp duty in Queensland is $3 per $100 up to $100K — paid by the buyer at TMR Queensland
  • Transfer fee: approximately $38.45
Tip: The declared price sets stamp duty in Queensland; a lowball figure just triggers a book-value assessment instead.
5

Seller Signature & Registration Transfer

  • Seller's signature
  • Printed name
  • Date signed
  • Sign the transfer of registration section on the back of the registration certificate
  • Provide a valid Roadworthy Certificate (Safety Certificate) to the buyer
Tip: In Queensland the buyer can't transfer without the seller-supplied Safety Certificate — arrange the licensed inspection ($150–$300) ahead of the sale.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Both parties keep a signed original — print or write the document twice and sign both. TMR Queensland completes the transfer next — signed rego, photo ID, insurance in hand.

Get a Pre-Filled Queensland Example

Use the generator above to create a filled-in Queensland bill of sale in under 60 seconds. Fields are formatted for Australian requirements — odometer in kilometres, Australian date format (DD/MM/YYYY), and QLD stamp duty information included.

VehicleCarUsed CarMotorcycle

Queensland-Specific Requirements

Queensland requires a safety certificate (roadworthy) for all private vehicle sales. The seller must provide this certificate.

Frequently Asked Questions

When must the Safety Certificate exist in Queensland?
Before the vehicle is advertised for private sale — not just before handover. Its number and recorded odometer belong on the bill of sale, and a listing without a current certificate is already non-compliant.
How is Queensland transfer duty calculated?
$3 per $100 of dutiable value up to $100,000 ($3.50 above), assessed on market value — a $20,000 car owes $600, paid with the TMR transfer inside the 14-day window.
Can the Queensland transfer be done online?
Yes — TMR processes most private transfers digitally when both parties have Queensland credentials; transaction centres handle the rest. Either way the certificate, the signed paperwork, and the duty payment travel together.

Queensland Bill of Sale Hub

All requirements, stamp duty, roadworthy rules, and templates for Queensland.

View Queensland guide →
Registration Authority

TMR Queensland

Transfer fee approx. $38.45 + stamp duty ($3 per $100 up to $100K).

Required

Roadworthy Certificate

Queensland requires a valid Safety Certificate provided by the seller before the sale.

Queensland Templates by Vehicle

Queensland Vehicle Bill of SaleQueensland Car Bill of SaleQueensland Used Car Bill of SaleQueensland Motorcycle Bill of SaleQueensland Boat Bill of SaleQueensland Trailer Bill of SaleQueensland Horse Bill of SaleQueensland ATV Bill of SaleQueensland Gun / Firearm Bill of SaleQueensland RV Bill of SaleQueensland General Bill of SaleQueensland Free Printable Bill of SaleQueensland Odometer Disclosure Bill of SaleQueensland As-Is Bill of SaleQueensland Gift Bill of Sale

Go Pro

Get clean, watermark-free PDFs with unlimited downloads.

View Pricing