How to Fill Out a Bill of Sale in Victoria
A step-by-step guide to every field on a Victoria vehicle bill of sale — with a free filled-in example you can download instantly.
Roadworthy:Required
Stamp duty:$8.40 per $200 of market value
Transfer fee:$40.40
Registry:VIC authority
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Vehicle Bill of Sale
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Step-by-Step: Every Field Explained
1
Seller Information
- Full legal name (exactly as on the vehicle registration papers)
- Current residential address
- Suburb, state, postcode
- Phone number (optional but recommended)
Tip: Use your name exactly as it appears on the vehicle's registration certificate. Any mismatch can delay the transfer at VicRoads.
2
Buyer Information
- Full legal name
- Current residential address
- Suburb, state, postcode
- Phone number (optional)
- Driver's licence number (recommended for identity verification)
Tip: The buyer's name here must match the name they'll use when re-registering the vehicle in Victoria. For jointly purchased vehicles, include all buyers' names.
3
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Toyota, Ford, Holden)
- Model (e.g., HiLux, Ranger, Commodore)
- Body type (e.g., sedan, ute, SUV, wagon)
- Colour
- VIN (Vehicle Identification Number) — 17 characters, found on the compliance plate or door jamb
- Engine number (if known — on the engine block)
- Odometer reading at time of sale (km)
- Registration plate number and expiry
Tip: Cross-reference the VIN on the bill of sale with the registration papers and the compliance plate. Run a PPSR (Personal Property Securities Register) check before the sale to check for outstanding finance.
4
Sale Price & Stamp Duty Note
- Sale price in Australian dollars (write both numerals and words — e.g., "$18,500 — Eighteen thousand five hundred dollars")
- Payment method (cash, bank cheque, bank transfer)
- Date of sale (day / month / year)
- Note: Stamp duty in Victoria is $8.40 per $200 of market value — paid by the buyer at VicRoads
- Transfer fee: approximately $40.40
Tip: In Victoria, stamp duty is calculated on the vehicle's market value (not necessarily the sale price). VicRoads will assess stamp duty based on whichever is higher — the declared sale price or the book value. Accurately declaring the sale price protects both parties.
5
Seller Signature & Registration Transfer
- Seller's signature
- Printed name
- Date signed
- Sign the transfer of registration section on the back of the registration certificate
- Provide a valid Roadworthy Certificate (RWC) to the buyer
Tip: Victoria requires the seller to provide a Roadworthy Certificate (RWC) to the buyer before the sale. Get the vehicle inspected at a licensed inspection station — this typically costs $150–$300 and is valid for a limited time.
6
Buyer Signature & Next Steps
- Buyer's signature
- Printed name
- Date signed
Tip: Both parties keep a signed copy of the bill of sale. The buyer must transfer registration at VicRoads promptly — typically within a few days of the sale. Bring the bill of sale, signed registration certificate, valid photo ID, and proof of insurance.
Get a Pre-Filled Victoria Example
Use the generator above to create a filled-in Victoria bill of sale in under 60 seconds. Fields are formatted for Australian requirements — odometer in kilometres, Australian date format (DD/MM/YYYY), and VIC stamp duty information included.
Victoria-Specific Requirements
Victoria requires a roadworthy certificate (RWC) for all private vehicle sales. The seller must provide the RWC to the buyer.
Frequently Asked Questions
How do I fill out a bill of sale in Victoria?
Enter the seller's and buyer's full legal names and addresses, complete the vehicle section with the year, make, model, VIN, odometer reading, and registration plate. Write the agreed sale price in both numbers and words, enter the payment method and date, then have both parties sign. The buyer takes the signed bill of sale and registration certificate to VicRoads to complete the transfer. A Roadworthy Certificate must also be provided by the seller.
Is a roadworthy certificate required in Victoria?
Yes. Victoria requires a Roadworthy Certificate for all private vehicle sales. The seller is responsible for providing this certificate to the buyer. It must be obtained from a licensed inspection station.
How much is stamp duty on a car in Victoria?
In Victoria, stamp duty on private vehicle transfers is $8.40 per $200 of market value. Stamp duty is paid by the buyer at VicRoads when completing the registration transfer. It is calculated on the market value of the vehicle, not necessarily the sale price.
What is a PPSR check and do I need one in Victoria?
A PPSR (Personal Property Securities Register) check confirms whether there is outstanding finance on the vehicle. It costs approximately $2 per search at ppsr.gov.au. Buyers should always run a PPSR check before completing a private purchase in any Australian state — if you buy a vehicle with outstanding finance and the seller defaults, the finance company can repossess the vehicle from you.
What happens if I make a mistake on the bill of sale?
Draw a single line through the error, write the correction above it, and have both parties initial the correction. Do not use correction fluid (whiteout). If there are multiple errors, generate a new bill of sale — our generator lets you update and re-download at no cost.
Victoria Bill of Sale Hub
All requirements, stamp duty, roadworthy rules, and templates for Victoria.
View Victoria guide →Registration Authority
VicRoads
Transfer fee approx. $40.40 + stamp duty ($8.40 per $200 of market value).
Required
Roadworthy Certificate
Victoria requires a valid Roadworthy Certificate (RWC) provided by the seller before the sale.
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