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How to Fill Out a Bill of Sale in Victoria

A step-by-step guide to every field on a Victoria vehicle bill of sale — with a free filled-in example you can download instantly.

Victoria's bill of sale gets filled out against the tightest clock in Australia: the seller's Notice of Disposal is due by the NEXT BUSINESS DAY, so the document should be completed and signed at handover with the NoD lodged before the kettle boils. Structure it around the two Victorian attachments: the Roadworthy Certificate (required for the buyer's VicRoads transfer — record its number and issue date, or state explicitly that none is supplied) and the odometer reading that should match what the RWC inspection recorded. Duty runs $8.40 per $200 of value for ordinary vehicles; write the true figure, since VicRoads assesses against market value.

Roadworthy:Required
Stamp duty:$8.40 per $200 of market value
Transfer fee:$40.40
Registry:VIC authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration papers)
  • Current residential address
  • Suburb, state, postcode
  • Phone number (optional but recommended)
Tip: The name here must be the name on the ownership papers; nicknames and initials stall the paperwork at VicRoads.
2

Buyer Information

  • Full legal name
  • Current residential address
  • Suburb, state, postcode
  • Phone number (optional)
  • Driver's licence number (recommended for identity verification)
Tip: This name follows the vehicle to VicRoads — the buyer's ID and this line need to agree. Multiple buyers each appear by name.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Toyota, Ford, Holden)
  • Model (e.g., HiLux, Ranger, Commodore)
  • Body type (e.g., sedan, ute, SUV, wagon)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the compliance plate or door jamb
  • Engine number (if known — on the engine block)
  • Odometer reading at time of sale (km)
  • Registration plate number and expiry
Tip: Physically read the VIN off the vehicle and reconcile it with the title before writing — a one-character error restarts the whole process. Then run the ~$2 PPSR check before money moves.
4

Sale Price & Stamp Duty Note

  • Sale price in Australian dollars (write both numerals and words — e.g., "$18,500 — Eighteen thousand five hundred dollars")
  • Payment method (cash, bank cheque, bank transfer)
  • Date of sale (day / month / year)
  • Note: Stamp duty in Victoria is $8.40 per $200 of market value — paid by the buyer at VicRoads
  • Transfer fee: approximately $40.40
Tip: VicRoads calculates stamp duty from the amount on this line and checks it against the vehicle's value; declare it straight.
5

Seller Signature & Registration Transfer

  • Seller's signature
  • Printed name
  • Date signed
  • Sign the transfer of registration section on the back of the registration certificate
  • Provide a valid Roadworthy Certificate (RWC) to the buyer
Tip: The RWC is the seller's job in Victoria: book a licensed inspection station, budget $150–$300, and mind the certificate's limited validity.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Make it two signed originals so both sides hold equal evidence; copies made later never carry the same weight. Then the buyer heads to VicRoads with rego papers, ID, and insurance.

Get a Pre-Filled Victoria Example

Use the generator above to create a filled-in Victoria bill of sale in under 60 seconds. Fields are formatted for Australian requirements — odometer in kilometres, Australian date format (DD/MM/YYYY), and VIC stamp duty information included.

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Victoria-Specific Requirements

Victoria requires a roadworthy certificate (RWC) for all private vehicle sales. The seller must provide the RWC to the buyer.

Frequently Asked Questions

What makes Victoria's paperwork timing unique?
The 1-business-day Notice of Disposal — Australia's shortest window. Sell on Saturday, lodge by end of Monday, or the buyer's fines and tolls keep arriving in your name. Lodge it online through VicRoads the same day as handover.
How should the RWC appear on the bill of sale?
By number and issue date if supplied, or as an explicit "no RWC supplied" line if not — the ambiguous middle is where Victorian disputes live. The buyer cannot transfer registration without a current certificate.
What duty applies to the price I write?
$8.40 per $200 of market value (or part thereof) for standard passenger vehicles up to the threshold, with higher rates above it — assessed on market value, so the documented price should be the real one.

Victoria Bill of Sale Hub

All requirements, stamp duty, roadworthy rules, and templates for Victoria.

View Victoria guide →
Registration Authority

VicRoads

Transfer fee approx. $40.40 + stamp duty ($8.40 per $200 of market value).

Required

Roadworthy Certificate

Victoria requires a valid Roadworthy Certificate (RWC) provided by the seller before the sale.

Victoria Templates by Vehicle

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