How to Fill Out a Bill of Sale in Northwest Territories
A step-by-step guide to every field on a Northwest Territories vehicle bill of sale — with a free filled-in example you can download instantly.
An NWT bill of sale follows the northern rule: complete everything at handover, because the parties may be communities apart within days and corrections travel by winter road or flight. Fill every field in one sitting — identifiers, an odometer line with a credibility note (territorial kilometres age vehicles beyond their readings), witness lines for both sides (the official NWT form has them), price, date, signatures, copies exchanged. No territorial sales tax simplifies the money; the buyer completes the in-person transfer within 10 days.
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Provincial and territorial rules change. We check these requirements against official provincial and territorial sources, but details can go out of date. Confirm with your provincial or territorial motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.
Step-by-Step: Every Field Explained
Seller Information
- Full legal name (exactly as on the vehicle registration)
- Current mailing address
- City, province, postal code
- Phone number (optional but recommended)
Buyer Information
- Full legal name
- Current mailing address
- City, province, postal code
- Phone number (optional)
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Ford, Toyota, Honda)
- Model (e.g., F-150, Camry, Civic)
- Body style (e.g., sedan, pickup, SUV, minivan)
- Colour
- VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
- Odometer reading at time of sale (km)
Sale Details & Tax
- Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
- Payment method (cash, bank draft, e-transfer)
- Date of sale (day / month / year)
- Note: no sales tax applies to a private sale here — 5% GST applies only when buying from a GST-registered dealer
Seller Signature
- Seller's signature
- Printed name
- Date signed
- Sign over the odometer/transfer section on the registration certificate as well
Buyer Signature & Next Steps
- Buyer's signature
- Printed name
- Date signed
Get a Pre-Filled Northwest Territories Example
Use the generator above to create a filled-in Northwest Territories bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, NT's no-sales-tax rule for private sales, and 10-day transfer deadline noted.
Other Documents Required in Northwest Territories
Along with the bill of sale, you may need these additional documents for a Northwest Territories vehicle transfer:
- Notice of transfer on the certificate of registration — signed by the seller and given to the buyer (Motor Vehicles Act s.23)
- Proof of valid insurance — the vehicle must be insured before it can be registered
- Previous registration — only for a vehicle last registered outside the NWT
- Authorization for Vehicle Services — only if someone else goes to the office for the owner
The NWT has no territorial sales tax, and GST does not generally apply to a private sale. So a private buyer normally pays no sales tax. The buyer registers the transfer in person within 10 days of becoming the owner. No safety inspection is needed, except for a right-hand-drive vehicle.
Frequently Asked Questions
Why is the handover the whole paperwork session in the NWT?
What does the odometer line need?
What tax and deadline apply?
Northwest Territories Bill of Sale Hub
All requirements, tax rates, transfer deadlines, and forms for Northwest Territories.
View Northwest Territories guide →NWT Driver and Vehicle Services
Bring the signed bill of sale + registration certificate within 10 days of the sale.