Free Northwest Territories Free Printable Bill of Sale
This free printable Northwest Territories bill of sale template covers all the required fields for a private vehicle transfer: seller and buyer information, vehicle description (year, make, model, VIN, odometer), sale price, as-is disclosure, and signature lines. The form meets NT Motor Vehicles requirements and is accepted province-wide. Download as a PDF, print two copies, complete both by hand at the time of sale, and each party keeps a signed original.
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Northwest Territories Free Printable Bill of Sale — What You Need to Know
Tax Details
The Northwest Territories has no territorial sales tax. Only federal GST at 5% applies to private vehicle sales. GST is self-assessed by the buyer on the fair market value of the vehicle if the sale is a taxable supply.
Exemption: Private individual-to-individual vehicle sales between non-GST-registrant parties are generally exempt from GST collection. Transfers between spouses or immediate family members are also typically exempt from any territorial fee adjustment.
Inspection Requirements
A safety inspection is required for used vehicle transfers in the NWT. The vehicle must pass inspection at a licensed inspection station before the buyer can complete the title transfer. Given the territory's remote geography, scheduling a licensed inspection in smaller communities often requires travelling to a regional centre such as Yellowknife, Hay River, or Inuvik.
Northwest Territories Free Printable Sale — Step-by-Step Checklist
- Download the free PDF bill of sale template and print two copies — one for each party.
- Fill out both copies completely at the time of sale: do not leave fields blank.
- Record the full VIN (17 characters), current odometer reading, agreed sale price, and date.
- Both buyer and seller sign both copies in the presence of each other.
- Each party retains one original signed copy.
- Seller removes the licence plates — plates stay with the seller in the NWT and are not transferred with the vehicle.
- Arrange a safety inspection at a licensed NWT inspection station; in remote areas this may require transporting the vehicle to Yellowknife, Hay River, or Inuvik.
- Buyer presents the signed title, bill of sale, and passed inspection certificate to NT Motor Vehicles within 14 days of the sale date.
- Buyer pays applicable registration fees; confirm with NT Motor Vehicles whether GST applies to the specific transaction.
- For communities without a local registry office, request mail-in registration forms from inf.gov.nt.ca and allow additional processing time.
- Both parties keep signed copies of the bill of sale for a minimum of six years.
Common Pitfalls
- Printing only one copy and expecting to photocopy it after — always print two originals and have both signed at the time of sale.
- Leaving the sale price blank — a blank price field can be filled in fraudulently after signing. Always write the agreed price, even if it is $1.
- Using an incomplete form: a valid bill of sale must include both parties' full legal names and addresses, the VIN, and the sale date.
- Skipping the safety inspection in a remote area: the inspection requirement applies territory-wide. Arranging it in a small community without a licensed station takes planning — factor in transport logistics before listing the vehicle.
- Underreporting the sale price: even without a territorial sales tax, an artificially low bill of sale price can trigger scrutiny from the Canada Revenue Agency regarding GST obligations if either party is GST-registered.
Pro Tip
NWT car sales have two practical complications: the safety inspection in remote areas and the 14-day title transfer clock. Arrange the inspection before you list the vehicle to avoid delays after a buyer is found, remove your plates on the day of sale, and keep a signed copy of the bill of sale as your dated proof of transfer.