Free Ontario Free Printable Bill of Sale
This free printable Ontario bill of sale template covers all the required fields for a private vehicle transfer: seller and buyer information, vehicle description (year, make, model, VIN, odometer), sale price, as-is disclosure, and signature lines. The form meets ServiceOntario requirements and is accepted province-wide. Download as a PDF, print two copies, complete both by hand at the time of sale, and each party keeps a signed original.
Free PDF includes a small watermark at the bottom. Remove it for €4.99.
Ontario Free Printable Bill of Sale — What You Need to Know
Tax Details
13% HST applies to private vehicle sales. Tax is calculated on the higher of the declared sale price or the Canadian Red Book wholesale value — you cannot reduce your tax bill by writing a low price on the bill of sale.
Exemption: Vehicles gifted to or inherited from immediate family members may qualify for a tax exemption with a sworn Family Gift Affidavit filed at ServiceOntario.
Inspection Requirements
A Safety Standards Certificate (SSC) is required for the buyer to plate the vehicle. The SSC is valid for 36 days from issuance and must come from a licensed motor vehicle inspection station. Sellers are not legally required to provide one, but most buyers request it. Selling "as-is" without an SSC results in an "unfit" permit — the buyer cannot drive the vehicle on public roads until certified.
Ontario Free Printable Sale — Step-by-Step Checklist
- Download the free PDF bill of sale template and print two copies — one for each party.
- Fill out both copies completely at the time of sale: do not leave fields blank.
- Record the full VIN (17 characters), current odometer reading, agreed sale price, and date.
- Both buyer and seller sign both copies in the presence of each other.
- Each party retains one original signed copy.
- Seller signs the back of the Ownership Permit (vehicle registration) over to the buyer — both parties sign the transfer section.
- Seller removes licence plates — plates stay with the seller in Ontario.
- Seller retains a copy of the signed bill of sale and UVIP receipt as proof of sale date.
- Buyer arranges a Safety Standards Certificate (SSC) from a licensed inspection station (valid 36 days) before plating.
- Buyer completes title transfer at any ServiceOntario centre within 6 days, presenting the Ownership Permit, bill of sale, UVIP, SSC, and valid ID — and pays 13% HST at the counter.
Common Pitfalls
- Printing only one copy and expecting to photocopy it after — always print two originals and have both signed at the time of sale.
- Leaving the sale price blank — a blank price field can be filled in fraudulently after signing. Always write the agreed price, even if it is $1.
- Using an incomplete form: a valid bill of sale must include both parties' full legal names and addresses, the VIN, and the sale date.
- Ignoring the Red Book floor: 13% HST is calculated on the Canadian Red Book wholesale value if your stated sale price is lower — writing "$500" on a $12,000 car will not reduce your tax.
- Keeping a copy of only the UVIP — both the UVIP receipt and the signed bill of sale are needed to prove when ownership legally changed hands.
Pro Tip
For a smooth Ontario private car sale: purchase the UVIP before listing (it shows buyers there are no hidden liens), have the SSC ready if the car is in good condition, and keep your signed bill of sale copy for at least 6 years. Doing all three eliminates the most common post-sale disputes and protects you from any liability after the keys change hands.