How to Fill Out a Bill of Sale in Ontario
A step-by-step guide to every field on an Ontario vehicle bill of sale — with a free filled-in example you can download instantly.
An Ontario bill of sale is one document in a legislated trio, and filling it out well means keeping the other two in sync: the UVIP (which the seller must buy from ServiceOntario and hand over) contains the wholesale value your price will be tax-checked against, and the Ownership Permit's transfer portion carries the registration change. On the bill of sale itself: names as they appear on the permit, VIN copied from the door jamb, odometer, the true price (13% RST, the retail sales tax, applies to the HIGHER of it and the UVIP's Red Book value), date, and both signatures. The buyer files at ServiceOntario within 6 days, with all three documents together.
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Provincial and territorial rules change. We check these requirements against official provincial and territorial sources, but details can go out of date. Confirm with your provincial or territorial motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.
Step-by-Step: Every Field Explained
Seller Information
- Full legal name (exactly as on the vehicle registration)
- Current mailing address
- City, province, postal code
- Phone number (optional but recommended)
Buyer Information
- Full legal name
- Current mailing address
- City, province, postal code
- Phone number (optional)
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Ford, Toyota, Honda)
- Model (e.g., F-150, Camry, Civic)
- Body style (e.g., sedan, pickup, SUV, minivan)
- Colour
- VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
- Odometer reading at time of sale (km)
Sale Details & Tax
- Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
- Payment method (cash, bank draft, e-transfer)
- Date of sale (day / month / year)
- Note: buyer owes 13% RST on the sale price at registration — calculated by ServiceOntario
Seller Signature
- Seller's signature
- Printed name
- Date signed
- Sign over the odometer/transfer section on the registration certificate as well
Buyer Signature & Next Steps
- Buyer's signature
- Printed name
- Date signed
Get a Pre-Filled Ontario Example
Use the generator above to create a filled-in Ontario bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, ON RST at 13% RST, and 6-day transfer deadline noted.
Other Documents Required in Ontario
Along with the bill of sale, you may need these additional documents for an Ontario vehicle transfer:
- Used Vehicle Information Package (UVIP)
- Application for Transfer
- Safety Standards Certificate
Ontario requires a Used Vehicle Information Package (UVIP) for most private vehicle sales (family transfers are among the exemptions). The seller provides the UVIP, bought from ServiceOntario. The buyer pays 13% Retail Sales Tax (RST), not HST, at registration. A Safety Standards Certificate is needed to register and plate the vehicle within 6 days.
Frequently Asked Questions
What three documents complete an Ontario private sale?
How does the price I write interact with the tax?
Does Ontario require notarization or witnesses?
Ontario Bill of Sale Hub
All requirements, tax rates, transfer deadlines, and forms for Ontario.
View Ontario guide →ServiceOntario
Bring the signed bill of sale + registration certificate within 6 days of the sale.