$BillOfSale.app

How to Fill Out a Bill of Sale in Ontario

A step-by-step guide to every field on a Ontario vehicle bill of sale — with a free filled-in example you can download instantly.

An Ontario bill of sale is one document in a legislated trio, and filling it out well means keeping the other two in sync: the UVIP (which the seller must buy from ServiceOntario and hand over) contains the wholesale value your price will be tax-checked against, and the Ownership Permit's transfer portion carries the registration change. On the bill of sale itself: names as they appear on the permit, VIN copied from the door jamb, odometer, the true price (13% HST applies to the HIGHER of it and the UVIP's Red Book value), date, and both signatures. The buyer files at ServiceOntario within 6 days — Canada's shortest window — with all three documents together.

Notarization:Not required
Transfer deadline:6 days
Tax:13% HST
Registry:ON authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration)
  • Current mailing address
  • City, province, postal code
  • Phone number (optional but recommended)
Tip: Copy your name letter-for-letter from the vehicle's title or registration — a mismatch is the classic reason ServiceOntario sends transfers back.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, province, postal code
  • Phone number (optional)
Tip: Buyers: use your legal name as your ID shows it; ServiceOntario matches this document against identification at transfer. Joint ownership? Name every purchaser.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota, Honda)
  • Model (e.g., F-150, Camry, Civic)
  • Body style (e.g., sedan, pickup, SUV, minivan)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
  • Odometer reading at time of sale (km)
Tip: Check every character of the VIN against both the dashboard plate and the ownership document; close enough isn't a concept the registry recognizes.
4

Sale Details & Tax

  • Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
  • Payment method (cash, bank draft, e-transfer)
  • Date of sale (day / month / year)
  • Note: buyer owes 13% HST on the sale price at registration — calculated by ServiceOntario
Tip: This figure feeds the 13% HST tax — understating it doesn't survive the value comparison ServiceOntario runs.
5

Seller Signature

  • Seller's signature
  • Printed name
  • Date signed
  • Sign over the odometer/transfer section on the registration certificate as well
Tip: No notarization applies in Ontario: sign in each other's presence where possible and file your copies long-term.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Sign in duplicate: one complete original per party. Photos and scans are backups, not substitutes. ServiceOntario expects the transfer inside 6 days, registration certificate signed and identification ready.

Get a Pre-Filled Ontario Example

Use the generator above to create a filled-in Ontario bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, ON HST at 13% HST, and 6-day transfer deadline noted.

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Other Documents Required in Ontario

Along with the bill of sale, you may need these additional documents for a Ontario vehicle transfer:

  • Used Vehicle Information Package (UVIP)
  • Application for Transfer
  • Safety Standards Certificate

Ontario requires a Used Vehicle Information Package (UVIP) for all private vehicle sales. The seller must purchase the UVIP from ServiceOntario. A Safety Standards Certificate is needed to register and plate the vehicle within 6 days.

Frequently Asked Questions

What three documents complete an Ontario private sale?
The bill of sale (price and terms), the UVIP (seller-purchased package with lien status and the Red Book value used as the tax floor), and the signed-over Ownership Permit. ServiceOntario's counter expects all three within 6 days.
How does the price I write interact with the tax?
13% HST is charged on the higher of your price and the UVIP's listed wholesale value — so the honest figure costs nothing extra, and a lowball figure changes nothing. Write the real number.
Does Ontario require notarization or witnesses?
Neither — both signatures complete the bill of sale. The province's protection machinery is the UVIP's mandatory disclosure, not a notary seal.

Ontario Bill of Sale Hub

All requirements, tax rates, transfer deadlines, and forms for Ontario.

View Ontario guide →
Transfer Authority

ServiceOntario

Bring the signed bill of sale + registration certificate within 6 days of the sale.

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