How to Fill Out a Bill of Sale in Pennsylvania
A step-by-step guide to every field on a Pennsylvania vehicle bill of sale — with a free filled-in example you can download instantly.
Notarization:Required
Title deadline:20 days
Sales tax:6%
Official form:MV-4ST
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Vehicle Bill of Sale · Pennsylvania
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Step-by-Step: Every Field Explained
1
Seller Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional but recommended)
Tip: Use your name exactly as it appears on the vehicle title — any mismatch can delay the transfer at the DMV.
2
Buyer Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional)
Tip: The buyer's name here must match the name they'll use when titling the vehicle at the Pennsylvania DMV.
3
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Ford, Toyota)
- Model (e.g., F-150, Camry)
- Body style (e.g., sedan, pickup, SUV)
- Color
- VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
- Odometer reading at time of sale
Tip: Double-check the VIN against the title and the dashboard plate. A one-character VIN error invalidates the title transfer.
4
Sale Details
- Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
- Payment method (cash, check, electronic transfer)
- Date of sale (month / day / year)
- Note: buyer owes 6% Pennsylvania sales tax on the sale price at registration
Tip: In Pennsylvania, the sale price on the bill of sale is what the DMV uses to calculate the 6% sales/use tax. Don't artificially lower it — this is checked against book value.
5
Seller Signature
- Seller's signature (must match title)
- Printed name
- Date signed
- Notary public signature and seal (REQUIRED in Pennsylvania)
Tip: Pennsylvania requires the bill of sale to be notarized. Visit a bank, UPS store, AAA location, or use an online notary service. Bring a government-issued photo ID.
6
Buyer Signature
- Buyer's signature
- Printed name
- Date signed
Tip: Both parties should receive a signed copy. Make two originals — one for the seller, one for the buyer.
Get a Pre-Filled Pennsylvania Example
Use the generator above to create a filled-in Pennsylvania bill of sale example in under 60 seconds. All fields are pre-configured for Pennsylvania requirements — notarization section included, PA sales tax at 6%, and 20-day transfer deadline noted.
Other Forms Required in Pennsylvania
Along with the bill of sale, you may need these additional documents for a Pennsylvania vehicle transfer:
- Form MV-4ST (Vehicle Sales and Use Tax Return)
- Form MV-38O (Notification of Assignment)
- Form MV-217A (Title Application)
Frequently Asked Questions
How do I fill out a bill of sale in Pennsylvania?
Fill in seller and buyer information (full legal names and addresses), complete the vehicle section (year, make, model, VIN, odometer), enter the sale price and date, then have the seller and buyer sign before a notary public. The buyer then presents the completed bill of sale with the signed title at a Pennsylvania DMV office within 20 days.
Does a Pennsylvania bill of sale need to be notarized?
Yes — Pennsylvania requires the bill of sale to be notarized. Bring a valid government-issued photo ID to any notary public (banks, UPS, AAA, or online services like Notarize.com).
What is the deadline to transfer a vehicle title in Pennsylvania?
The buyer has 20 days from the date of sale to transfer the title at a Pennsylvania DMV office. Late transfers may incur penalty fees.
What happens if I make a mistake on the bill of sale?
Cross out the error with a single line, write the correction, and both parties initial next to the correction. Do not use correction fluid (whiteout). If the form is seriously incorrect, generate a new one rather than making multiple corrections.
Should I use MV-4ST or write my own bill of sale?
Either works. MV-4ST is Pennsylvania's official form and is guaranteed to be accepted at the DMV. A privately written bill of sale is also valid as long as it includes all required fields. Use our generator above to get a pre-filled Pennsylvania-compliant PDF.
Pennsylvania Bill of Sale Hub
All requirements, tax rates, deadlines, and forms for Pennsylvania.
View Pennsylvania guide →Official Form
MV-4ST
Serves as Pennsylvania's vehicle sales tax return and title application. Documents the private sale and calculates the 6% state sales tax due from the buyer.
MV-4ST guide →Pennsylvania Templates by Vehicle
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