Free Pennsylvania Free Printable Bill of Sale
Pennsylvania does not list a bill of sale among its private-sale transfer requirements — ownership moves when both parties sign the Pennsylvania title in front of a notary — but a bill of sale signed by both parties is a useful record. The buyer files PennDOT Form MV-4ST with the notarized title within 20 days of the title assignment; an annual safety inspection is required before or immediately after registration.
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Prefer a print-and-sign version? Our guide lists the fields a printed bill of sale commonly needs for DMV paperwork — with download-ready blank templates for all vehicle types. Read: Free Printable Bill of Sale Templates →
Pennsylvania Free Printable Bill of Sale — What You Need to Know
Primary Form
Standard bill of sale
Agency
PennDOT
Pennsylvania Department of Transportation
Primary ID Field
VIN
Sales Tax
6%
Title Required
Yes
Inspection
Required
Pennsylvania Free Printable Sale — Step-by-Step Checklist
- Draft or print the document carrying each party's full legal name and address
- Take down the complete VIN plus the year, make, model, and odometer figure
- State the purchase price — Pennsylvania's sales tax is 6% of the purchase price or the current market value (Allegheny County is 7%, Philadelphia is 8%)
- Both buyer and seller sign and date the bill of sale, and both sign the title in front of a notary
- Seller assigns the certificate of title on the reverse, including the odometer disclosure
- Buyer completes PennDOT Form MV-4ST (Vehicle Sales and Use Tax Return/Application for Registration)
- Submit the notarized title and MV-4ST to PennDOT within 20 days of the title assignment
- Obtain a passing annual safety inspection (and emissions inspection if in a covered area) before or promptly after registration
Common Pitfalls
- Signing the title outside a notary's presence — both parties' title signatures must be notarized (or verified by a dealer issuing agent)
- The 20-day deadline runs from the notarized title assignment; missing it means late filing fees and potential registration complications
- Form MV-4ST is mandatory — it serves both as the title application and the sales tax return. The BOS alone will not transfer the title
- Philadelphia and Allegheny County have higher local tax rates on top of the 6% state rate — budget accordingly
- The annual safety inspection (and emissions inspection for certain counties and model years) must be completed — the vehicle cannot be legally driven without a valid inspection sticker
Pennsylvania Free Printable Bill of Sale — FAQs
Is notarization required on a Pennsylvania vehicle bill of sale?
No — Pennsylvania does not list a bill of sale among its transfer requirements. What must be notarized are the seller's and buyer's signatures on the Pennsylvania title (or verified by a dealer issuing agent), plus Form MV-3 when the price is below 80% of fair market value.
What is Form MV-4ST?
Form MV-4ST is PennDOT's Vehicle Sales and Use Tax Return and Application for Registration. The buyer must complete and sign it, and submit it along with the notarized, assigned title. It serves as both the tax payment document and the registration application.
What sales tax rate applies to my county?
The base Pennsylvania sales tax on vehicles is 6%. Allegheny County (Pittsburgh metro) adds 1% for a total of 7%, and Philadelphia adds 2% for a total of 8%. All other counties pay the 6% state rate.
When is the annual safety inspection required?
Pennsylvania requires an annual safety inspection for all registered vehicles. For a newly purchased private-sale vehicle, the buyer must obtain a passing inspection certificate to complete the registration. Many inspection stations can do it same-day.
How long and how many copies should each party keep?
Print at least two signed copies — one for the buyer to submit with Form MV-4ST and one for the seller to retain as proof the vehicle was sold.