Free New York Free Printable Bill of Sale
New York requires buyer and seller in a private vehicle sale to complete Form DTF-802 (Statement of Transaction) — this is separate from the bill of sale and is mandatory for calculating sales tax. A printed or handwritten BOS works alongside DTF-802 if it shows the year and make, VIN, date, price, and both parties' names and signatures (the DMV's own version is Form MV-912), and the buyer must apply for a new title within 30 days after the transfer; notarization of the BOS itself is not required.
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Prefer a print-and-sign version? Our guide lists the fields a printed bill of sale commonly needs for DMV paperwork — with download-ready blank templates for all vehicle types. Read: Free Printable Bill of Sale Templates →
New York Free Printable Bill of Sale — What You Need to Know
Primary Form
Standard bill of sale
Agency
DMV
New York State Department of Motor Vehicles
Primary ID Field
VIN
Sales Tax
4%
Title Required
Yes
Inspection
Not required
New York Free Printable Sale — Step-by-Step Checklist
- Print or write a bill of sale with both parties' full legal names and addresses
- Capture the full VIN (17 characters), year, make, model, and mileage at time of sale
- State the purchase price — New York's base sales tax is 4% state plus local taxes (up to 8.875% in New York City)
- Buyer and seller each sign and date the document
- Seller assigns the title on the back and hands the original title to the buyer
- Buyer and seller MUST also complete Form DTF-802 (Statement of Transaction) — it is required for private sales
- Submit the BOS, assigned title, and DTF-802 to a NY DMV office within 30 days of the transfer
Common Pitfalls
- DTF-802 is not optional — failure to submit this form alongside the title application means the DMV will not process the transfer
- The 30-day title deadline (Vehicle & Traffic Law §2113(b)) runs from the transfer — don't let it slip
- New York City and surrounding counties apply significant local sales tax on top of the 4% state rate — budget accordingly
- The BOS does not need to be notarized, but DTF-802 must be signed under penalty of perjury — fill it out carefully and accurately
- Sellers should keep a signed copy of the bill of sale and check with the NY DMV about seller-side steps after the sale, such as the plates and registration
New York Free Printable Bill of Sale — FAQs
What is Form DTF-802 and is it really required?
Form DTF-802, Statement of Transaction, is a New York State Tax Department form that must be completed for all private vehicle sales. It documents the sale price for sales tax assessment. It is legally required and must be submitted with the title application — there are no exceptions for private sales.
Does the bill of sale need to be notarized in New York?
No. The bill of sale itself does not need to be notarized. However, Form DTF-802 must be signed and is considered a legal declaration of the transaction details.
How is sales tax calculated in New York for private vehicle sales?
New York charges 4% state sales tax plus applicable county and city taxes. In New York City the combined rate reaches 8.875%. The tax is based on the purchase price declared on Form DTF-802.
What's the right number of copies to print?
Print at least two signed copies — one for the buyer to submit with DTF-802 and the title application, and one for the seller to retain.
Does the seller need to notify the NY DMV after the sale?
Keep a signed copy of the bill of sale as your record of the sale date and price. For seller-side steps after the sale, such as the plates and registration, check with the NY DMV.