Free New South Wales General Bill of Sale
A general bill of sale in New South Wales covers everything the registration system never sees: tools, furniture, equipment, jewellery, instruments, machinery, a trailer full of scaffolding. Nothing registers the transfer, so this document is the transfer. NSW sellers should know one thing above all: the PPSR (Personal Property Securities Register) covers far more than cars. A financed generator, a leased coffee machine, a hire-purchase excavator — the lender's registered interest attaches to the goods and survives the sale, which is why a $2 search protects a much larger purchase.
Free PDF includes a small watermark at the bottom. Go Pro to remove it. Already subscribed? Sign in.
New South Wales General Bill of Sale — What You Need to Know
Stamp Duty / Tax Details
GST may apply if the seller is GST-registered. Private individual-to-individual sales of used personal property are generally GST-free.
Exemption: Transfers between spouses or de facto partners, and certain vehicle types (e.g. primary production vehicles) may qualify for stamp duty concessions or exemptions. Confirm with Revenue NSW.
Inspection / Roadworthy Requirements
No inspection is required for general personal-property sales.
New South Wales General Sale — Step-by-Step Checklist
- Describe the item so precisely it could not be confused with another: make, model, year, serial number, condition, and included accessories.
- Run a PPSR search (~$2) on anything that might have been financed or leased — it covers equipment and machinery, not just vehicles.
- State the price and how it was paid, and the date possession changed.
- Write an explicit "sold as-is, where-is, with all faults" clause if that is the deal — do not leave it implied.
- Confirm in the document that the seller owns the item outright and has the right to sell it.
- For business equipment, note whether GST applies — a registered business seller charges it, a private individual does not.
- Both parties sign and date; each keeps a copy. No government office holds this record for you.
Common Pitfalls
- Believing the PPSR is only for cars: it covers financed and leased equipment, machinery, and business assets.
- A vague description — "one generator" identifies nothing without a serial number.
- Assuming a private sale is automatically GST-free when the seller is actually a registered business.
- Relying on a bank transfer record as proof of ownership: it proves payment, not what was bought.
Pro Tip
In NSW the PPSR is not just for cars. Search it, describe the item by serial number, write the as-is clause, and sign.