How to Fill Out a Bill of Sale in New South Wales
A step-by-step guide to every field on a New South Wales vehicle bill of sale — with a free filled-in example you can download instantly.
Roadworthy:Not required
Stamp duty:3% of market value
Transfer fee:$36
Registry:NSW authority
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Vehicle Bill of Sale
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Step-by-Step: Every Field Explained
1
Seller Information
- Full legal name (exactly as on the vehicle registration papers)
- Current residential address
- Suburb, state, postcode
- Phone number (optional but recommended)
Tip: Use your name exactly as it appears on the vehicle's registration certificate. Any mismatch can delay the transfer at Transport for NSW.
2
Buyer Information
- Full legal name
- Current residential address
- Suburb, state, postcode
- Phone number (optional)
- Driver's licence number (recommended for identity verification)
Tip: The buyer's name here must match the name they'll use when re-registering the vehicle in New South Wales. For jointly purchased vehicles, include all buyers' names.
3
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Toyota, Ford, Holden)
- Model (e.g., HiLux, Ranger, Commodore)
- Body type (e.g., sedan, ute, SUV, wagon)
- Colour
- VIN (Vehicle Identification Number) — 17 characters, found on the compliance plate or door jamb
- Engine number (if known — on the engine block)
- Odometer reading at time of sale (km)
- Registration plate number and expiry
Tip: Cross-reference the VIN on the bill of sale with the registration papers and the compliance plate. Run a PPSR (Personal Property Securities Register) check before the sale to check for outstanding finance.
4
Sale Price & Stamp Duty Note
- Sale price in Australian dollars (write both numerals and words — e.g., "$18,500 — Eighteen thousand five hundred dollars")
- Payment method (cash, bank cheque, bank transfer)
- Date of sale (day / month / year)
- Note: Stamp duty in New South Wales is 3% of market value — paid by the buyer at Transport for NSW
- Transfer fee: approximately $36
Tip: In New South Wales, stamp duty is calculated on the vehicle's market value (not necessarily the sale price). Transport for NSW will assess stamp duty based on whichever is higher — the declared sale price or the book value. Accurately declaring the sale price protects both parties.
5
Seller Signature & Registration Transfer
- Seller's signature
- Printed name
- Date signed
- Sign the transfer of registration section on the back of the registration certificate
Tip: New South Wales does not require a roadworthy certificate for private vehicle sales. However, the seller must sign both the bill of sale and the transfer section of the registration certificate. Keep a copy of both for your records.
6
Buyer Signature & Next Steps
- Buyer's signature
- Printed name
- Date signed
Tip: Both parties keep a signed copy of the bill of sale. The buyer must transfer registration at Transport for NSW promptly — typically within a few days of the sale. Bring the bill of sale, signed registration certificate, valid photo ID, and proof of insurance.
Get a Pre-Filled New South Wales Example
Use the generator above to create a filled-in New South Wales bill of sale in under 60 seconds. Fields are formatted for Australian requirements — odometer in kilometres, Australian date format (DD/MM/YYYY), and NSW stamp duty information included.
New South Wales-Specific Requirements
NSW charges stamp duty based on the market value of the vehicle, not the purchase price. A PPSR check is recommended.
Frequently Asked Questions
How do I fill out a bill of sale in New South Wales?
Enter the seller's and buyer's full legal names and addresses, complete the vehicle section with the year, make, model, VIN, odometer reading, and registration plate. Write the agreed sale price in both numbers and words, enter the payment method and date, then have both parties sign. The buyer takes the signed bill of sale and registration certificate to Transport for NSW to complete the transfer.
Is a roadworthy certificate required in New South Wales?
No. New South Wales does not require a roadworthy (RWC) or safety certificate for private vehicle sales between residents. However, it is good practice to disclose any known defects to the buyer and conduct a PPSR check.
How much is stamp duty on a car in New South Wales?
In New South Wales, stamp duty on private vehicle transfers is 3% of market value. Stamp duty is paid by the buyer at Transport for NSW when completing the registration transfer. It is calculated on the market value of the vehicle, not necessarily the sale price.
What is a PPSR check and do I need one in New South Wales?
A PPSR (Personal Property Securities Register) check confirms whether there is outstanding finance on the vehicle. It costs approximately $2 per search at ppsr.gov.au. Buyers should always run a PPSR check before completing a private purchase in any Australian state — if you buy a vehicle with outstanding finance and the seller defaults, the finance company can repossess the vehicle from you.
What happens if I make a mistake on the bill of sale?
Draw a single line through the error, write the correction above it, and have both parties initial the correction. Do not use correction fluid (whiteout). If there are multiple errors, generate a new bill of sale — our generator lets you update and re-download at no cost.
New South Wales Bill of Sale Hub
All requirements, stamp duty, roadworthy rules, and templates for New South Wales.
View New South Wales guide →Registration Authority
Transport for NSW
Transfer fee approx. $36 + stamp duty (3% of market value).
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