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How to Fill Out a Bill of Sale in Western Australia

A step-by-step guide to every field on a Western Australia vehicle bill of sale — with a free filled-in example you can download instantly.

Western Australia's bill of sale carries more weight per line than any other state's, because nothing else documents the deal: no roadworthy exists, so no inspection report describes the vehicle — the fields you fill are the entire condition and transaction record. Complete every identifier (VIN, plate, engine number where shown, odometer), write the true price for the duty calculation ($2.75 per $100 on the first band, grading up), and note disclosed faults. Then respect the twin clocks: the buyer's licence transfer at DoT WA and the seller's notification both run on 5 business days from the moment you both sign.

Roadworthy:Not required
Stamp duty:2.75% of dutiable value
Transfer fee:$19.15
Registry:WA authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration papers)
  • Current residential address
  • Suburb, state, postcode
  • Phone number (optional but recommended)
Tip: Match the ownership document precisely: if the title says a middle initial, this line says a middle initial, or Department of Transport WA will notice.
2

Buyer Information

  • Full legal name
  • Current residential address
  • Suburb, state, postcode
  • Phone number (optional)
  • Driver's licence number (recommended for identity verification)
Tip: The buyer's ID, this line, and the eventual registration should read identically — start the chain correctly. For co-owned purchases, list all buyers.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Toyota, Ford, Holden)
  • Model (e.g., HiLux, Ranger, Commodore)
  • Body type (e.g., sedan, ute, SUV, wagon)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the compliance plate or door jamb
  • Engine number (if known — on the engine block)
  • Odometer reading at time of sale (km)
  • Registration plate number and expiry
Tip: Read the VIN from the metal, not the ad: dashboard plate or door-jamb sticker, checked character by character against the title. One wrong character voids the transfer. The ~$2 PPSR lookup completes the check.
4

Sale Price & Stamp Duty Note

  • Sale price in Australian dollars (write both numerals and words — e.g., "$18,500 — Eighteen thousand five hundred dollars")
  • Payment method (cash, bank cheque, bank transfer)
  • Date of sale (day / month / year)
  • Note: Stamp duty in Western Australia is 2.75% of dutiable value — paid by the buyer at Department of Transport WA
  • Transfer fee: approximately $19.15
Tip: Put the genuine number here — Department of Transport WA bases stamp duty on it and audits outliers against valuation guides.
5

Seller Signature & Registration Transfer

  • Seller's signature
  • Printed name
  • Date signed
  • Sign the transfer of registration section on the back of the registration certificate
Tip: Western Australia requires no roadworthy for private sales — the buyer's own inspection carries the condition question, and the seller signs the transfer paperwork promptly.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Two originals, both fully signed, one per party — the cheap habit that wins later disputes. The prompt Department of Transport WA visit follows: rego certificate, identification, proof of insurance.

Get a Pre-Filled Western Australia Example

Use the generator above to create a filled-in Western Australia bill of sale in under 60 seconds. Fields are formatted for Australian requirements — odometer in kilometres, Australian date format (DD/MM/YYYY), and WA stamp duty information included.

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Western Australia-Specific Requirements

WA does not require a roadworthy inspection for private vehicle sales. Transfer is done through the Department of Transport.

Frequently Asked Questions

Why does WA's bill of sale matter more than most?
Because it stands alone: WA requires no inspection for private sales, so the bill of sale is the only document describing the vehicle and the deal. Complete identifiers, honest odometer, disclosed faults — it's the whole record.
What are WA's deadlines after signing?
Five business days, twice: the buyer completes the vehicle licence transfer with DoT WA, and the seller lodges their notification of disposal on the same clock. Both start at handover.
How much duty does the buyer pay?
From $2.75 per $100 of dutiable value on the first band (a $25,000 vehicle owes $687.50), with graduated rates for dearer vehicles — among the country's lowest.

Western Australia Bill of Sale Hub

All requirements, stamp duty, roadworthy rules, and templates for Western Australia.

View Western Australia guide →
Registration Authority

Department of Transport WA

Transfer fee approx. $19.15 + stamp duty (2.75% of dutiable value).

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