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How to Fill Out a Bill of Sale in Quebec

A step-by-step guide to every field on a Quebec vehicle bill of sale — with a free filled-in example you can download instantly.

Quebec's bill of sale is filled out for the SAAQ transfer: online in SAAQclic for most passenger cars, or at a service outlet where BOTH parties show photo ID, so the document's job is to be complete — names matching identity documents, VIN, odometer, price (the 9.975% QST is assessed on the higher of price and estimated value), date, signatures — plus one line no other province needs: the legal-warranty position. Quebec's Civil Code grants buyers a warranty of quality by default even in private sales; selling without it requires a written exclusion on the document, such as "without legal warranty, at the buyer's risk and peril." French or English both work; bilingual serves mixed-language deals best.

Notarization:Not required
Transfer deadline:48 business hours online
Tax:9.975% QST
Registry:QC authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Provincial and territorial rules change. We check these requirements against official provincial and territorial sources, but details can go out of date. Confirm with your provincial or territorial motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.

Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration)
  • Current mailing address
  • City, province, postal code
  • Phone number (optional but recommended)
Tip: Match the ownership document precisely: if the title says a middle initial, this line says a middle initial, or SAAQ (Société de l'assurance automobile du Québec) will notice.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, province, postal code
  • Phone number (optional)
Tip: The buyer's ID, this line, and the eventual registration should read identically — start the chain correctly. Joint ownership? Name every purchaser.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota, Honda)
  • Model (e.g., F-150, Camry, Civic)
  • Body style (e.g., sedan, pickup, SUV, minivan)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
  • Odometer reading at time of sale (km)
Tip: Read the VIN from the metal, not the ad: dashboard plate or door-jamb sticker, checked character by character against the title. One wrong character voids the transfer.
4

Sale Details & Tax

  • Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
  • Payment method (cash, bank draft, e-transfer)
  • Date of sale (day / month / year)
  • Note: buyer owes 9.975% QST on the sale price at registration — calculated by SAAQ (Société de l'assurance automobile du Québec)
Tip: Put the genuine number here — the only price both parties to this Quebec sale can stand behind later.
5

Seller Signature

  • Seller's signature
  • Printed name
  • Date signed
  • Sign over the odometer/transfer section on the registration certificate as well
Tip: Quebec completes this paperwork on signatures only, no notary involved — keep the signed original filed for years.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Two originals, both fully signed, one per party — the cheap habit that wins later disputes. SAAQ (Société de l'assurance automobile du Québec) expects the transfer before the buyer drives away (within 48 business hours in SAAQclic), registration certificate signed and identification ready.

Get a Pre-Filled Quebec Example

Use the generator above to create a filled-in Quebec bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, QC QST at 9.975% QST, and registration before the buyer drives away (within 48 business hours in SAAQclic) noted.

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Other Documents Required in Quebec

Along with the bill of sale, you may need these additional documents for a Quebec vehicle transfer:

  • VD-80.1-V — Declaration of a Transaction Between Related Individuals With Regard to a Road Vehicle (Revenu Québec; family sales and gifts)
  • Power of Attorney (SAAQ) — only if someone goes to the service outlet for you
  • Consent of a Person Having Parental Authority (SAAQ) — buyers under 18
  • Mechanical inspection certificate — only for a vehicle from outside Quebec, a rebuilt vehicle or one stored more than 12 months

Quebec charges 9.975% QST when the buyer registers, on the higher of the price or the estimated value; GST does not apply between individuals. Most passenger cars can be transferred online in SAAQclic, where the buyer accepts within 48 business hours. A bill of sale is not mandatory, but the SAAQ recommends a written sales contract.

Frequently Asked Questions

Do both parties visit the SAAQ together?
Not always. For most passenger cars, SAAQclic lets the seller start the transfer online and the buyer accept it within 48 business hours. At a service outlet, buyer and seller each show photo ID, or send someone with a Power of Attorney. Either way, the SAAQ records the transfer.
What is the legal-warranty line?
Quebec's Civil Code protects private buyers with a default warranty of quality. To sell without it, the document must exclude it in writing, for example "sold without legal warranty, at the buyer's risk and peril". The exclusion may not protect a seller who knew about a defect.
What tax applies at the SAAQ?
QST at 9.975% on the higher of the declared price and the vehicle's estimated value — collected by the SAAQ at registration, with no GST between private individuals.

Quebec Bill of Sale Hub

All requirements, tax rates, transfer deadlines, and forms for Quebec.

View Quebec guide →
Transfer Authority

SAAQ (Société de l'assurance automobile du Québec)

Bring the signed bill of sale + registration certificate before the buyer drives away (within 48 business hours in SAAQclic).

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