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How to Fill Out a Bill of Sale in Quebec

A step-by-step guide to every field on a Quebec vehicle bill of sale — with a free filled-in example you can download instantly.

Quebec's bill of sale is filled out for a counter appointment: the transfer happens with BOTH parties present at the SAAQ, so the document's job is arriving complete — names matching identity documents, VIN, odometer, price (the 9.975% QST is assessed on the higher of price and estimated value), date, signatures — plus one line no other province needs: the legal-warranty position. Quebec's Civil Code grants buyers a warranty of quality by default even in private sales; selling without it requires the explicit "without legal warranty, at the buyer's risk and peril" formula on the document. French or English both work; bilingual serves mixed-language deals best.

Notarization:Not required
Transfer deadline:30 days
Tax:14.975% GST + QST
Registry:QC authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration)
  • Current mailing address
  • City, province, postal code
  • Phone number (optional but recommended)
Tip: Match the ownership document precisely: if the title says a middle initial, this line says a middle initial, or SAAQ (Société de l'assurance automobile du Québec) will notice.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, province, postal code
  • Phone number (optional)
Tip: The buyer's ID, this line, and the eventual registration should read identically — start the chain correctly. Joint ownership? Name every purchaser.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota, Honda)
  • Model (e.g., F-150, Camry, Civic)
  • Body style (e.g., sedan, pickup, SUV, minivan)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
  • Odometer reading at time of sale (km)
Tip: Read the VIN from the metal, not the ad: dashboard plate or door-jamb sticker, checked character by character against the title. One wrong character voids the transfer.
4

Sale Details & Tax

  • Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
  • Payment method (cash, bank draft, e-transfer)
  • Date of sale (day / month / year)
  • Note: buyer owes 14.975% GST + QST on the sale price at registration — calculated by SAAQ (Société de l'assurance automobile du Québec)
Tip: Put the genuine number here — SAAQ (Société de l'assurance automobile du Québec) bases the 14.975% GST + QST tax on it and audits outliers against valuation guides.
5

Seller Signature

  • Seller's signature
  • Printed name
  • Date signed
  • Sign over the odometer/transfer section on the registration certificate as well
Tip: Quebec completes this paperwork on signatures only, no notary involved — keep the signed original filed for years.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Two originals, both fully signed, one per party — the cheap habit that wins later disputes. SAAQ (Société de l'assurance automobile du Québec) expects the transfer inside 30 days, registration certificate signed and identification ready.

Get a Pre-Filled Quebec Example

Use the generator above to create a filled-in Quebec bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, QC GST + QST at 14.975% GST + QST, and 30-day transfer deadline noted.

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Other Documents Required in Quebec

Along with the bill of sale, you may need these additional documents for a Quebec vehicle transfer:

  • Application for Registration

Quebec charges both GST (5%) and QST (9.975%) on private vehicle sales, totaling 14.975%. A mechanical inspection may be required for vehicles over a certain age. The SAAQ handles all vehicle registrations.

Frequently Asked Questions

Why do both parties visit the SAAQ together?
Quebec processes private transfers at the counter with buyer and seller present — identity verification, consent, and QST collection in one appointment. The completed bill of sale travels with you; the SAAQ records the transfer.
What is the legal-warranty line?
Quebec's Civil Code protects private buyers with a default warranty of quality. To sell without it, the document must say "sold without legal warranty, at the buyer's risk and peril" — plain "as-is" is not the effective formula here.
What tax applies at the SAAQ counter?
QST at 9.975% on the higher of the declared price and the vehicle's estimated value — collected during the joint visit, with no GST between private individuals.

Quebec Bill of Sale Hub

All requirements, tax rates, transfer deadlines, and forms for Quebec.

View Quebec guide →
Transfer Authority

SAAQ (Société de l'assurance automobile du Québec)

Bring the signed bill of sale + registration certificate within 30 days of the sale.

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