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How to Fill Out a Bill of Sale in Hawaii

A step-by-step guide to every field on a Hawaii vehicle bill of sale — with a free filled-in example you can download instantly.

Hawaii's fill-out reality is geographic: there is no statewide DMV — each of the four counties (Honolulu, Maui, Hawaii County, Kauai) runs its own vehicle office with its own quirks, and the transfer happens in the BUYER's county. Fill out a complete private bill of sale (no state form exists): parties with county of residence, vehicle, VIN, odometer, true price, date, both signatures. Hawaii's title transfer window is 30 days, and the state adds a step most mainlanders forget: the current safety inspection certificate transfers with the car, and the buyer needs a valid one to register. Island-specific detail worth writing into the document: any km-reading odometer on an imported vehicle should be marked "km" explicitly.

Notarization:Not required
Title deadline:30 days
Sales tax:4%
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Vehicle Bill of Sale · Hawaii
Hawaii Requirements: Transfer title within 30 days. 4% use tax (out-of-state purchases only).

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: Write the name exactly as the ownership record shows it — the Hawaii DMV compares the two before processing anything.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: This name follows the vehicle to the DMV — the buyer's ID and this line need to agree.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: Read the VIN from the metal, not the ad: dashboard plate or door-jamb sticker, checked character by character against the title. One wrong character voids the transfer.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: buyer owes 4% Hawaii sales tax on the sale price at registration
Tip: The declared price sets the 4% sales tax in Hawaii; a lowball figure just triggers a book-value assessment instead.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
Tip: In Hawaii the parties' own signatures carry the document — no notarial act needed. Keep the signed original with your title paperwork.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Prepare duplicate originals before signing so neither side leaves with only a promise of a copy.

Get a Pre-Filled Hawaii Example

Use the generator above to create a filled-in Hawaii bill of sale example in under 60 seconds. All fields are pre-configured for Hawaii requirements — notarization not required, HI sales tax at 4%, and 30-day transfer deadline noted.

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Other Forms Required in Hawaii

Along with the bill of sale, you may need these additional documents for a Hawaii vehicle transfer:

  • Application for Title

Frequently Asked Questions

Which office handles a Hawaii title transfer?
The vehicle registration office of the BUYER's county — Honolulu (Oahu), Maui, Hawaii County, or Kauai. Each county operates independently; there is no statewide DMV, so check the specific county's document list before the visit.
What happens with the safety inspection at sale time?
The current safety inspection certificate stays with the vehicle and the buyer needs a valid one to complete registration — if it's expired or about to lapse, getting the inspection done before the county visit saves a second trip.
Does Hawaii tax private vehicle sales?
Hawaii's GET is a tax on business gross receipts — a one-off private sale between individuals is generally not a "business" transaction. County registration fees and the annual weight tax apply at registration instead.
Does Hawaii require a notarized bill of sale?
No — signatures of both parties suffice. For inter-island transactions where parties sign remotely, notarization adds useful protection against later signature disputes.

Hawaii Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for Hawaii.

View Hawaii guide →
Official Form

Hawaii Bill of Sale Form

Documents a private vehicle sale in Hawaii. Submitted with the signed certificate of title at the county vehicle registration office.

Form guide →

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