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How to Fill Out a Bill of Sale in Maine

A step-by-step guide to every field on a Maine vehicle bill of sale — with a free filled-in example you can download instantly.

Maine spreads its counter work across two venues — BMV branch offices AND town offices (many Maine towns process registrations as municipal agents) — and hands the buyer a distinctive two-step: pay the 5.5% sales tax AND the annual municipal excise tax (based on the vehicle's original MSRP, not your price) before plates go on. Fill out a complete private bill of sale (no official form): parties, vehicle, VIN, odometer, true price, date, both signatures, no notary. Maine title-exempts vehicles 1995 and older, making the bill of sale the primary ownership record for classics. The 30-day window is standard; the excise-tax stop at the town office is the step out-of-staters always miss.

Notarization:Not required
Title deadline:30 days
Sales tax:5.5%
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Vehicle Bill of Sale · Maine
Maine Requirements: Transfer title within 30 days. 5.5% sales tax.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: Write the name exactly as the ownership record shows it — the Maine DMV compares the two before processing anything.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: Buyers: use your legal name as your ID shows it; the DMV matches this document against identification at transfer.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: Verify the VIN twice — once against the dashboard plate, once against the title. A single transposed character is enough to bounce the paperwork.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: buyer owes 5.5% Maine sales tax on the sale price at registration
Tip: Write the real price: the Maine DMV assesses the 5.5% sales tax on it and reconciles suspicious figures against book value.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
Tip: Maine doesn't route this document past a notary — sign it together if you can, and treat the signed copy as a record worth keeping.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Sign in duplicate: one complete original per party. Photos and scans are backups, not substitutes.

Get a Pre-Filled Maine Example

Use the generator above to create a filled-in Maine bill of sale example in under 60 seconds. All fields are pre-configured for Maine requirements — notarization not required, ME sales tax at 5.5%, and 30-day transfer deadline noted.

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Other Forms Required in Maine

Along with the bill of sale, you may need these additional documents for a Maine vehicle transfer:

  • Application for Title (Form MVT-2) — obtained at a town or BMV branch office, not online
  • Maine BMV Motor Vehicle Bill of Sale (official PDF)

Frequently Asked Questions

What is Maine's excise tax and how is it different from sales tax?
Two separate charges: 5.5% sales tax on your purchase price (one-time, at registration) plus the annual municipal excise tax calculated on the vehicle's original MSRP with age-based mill rates — paid at the town office every year, starting at registration.
Where does the buyer complete the Maine transfer?
Registration typically starts at the buyer's town office (excise tax first), then the BMV side for title and plates — many towns are BMV municipal agents and handle everything in one visit.
Which vehicles are title-exempt in Maine?
Model year 1995 and older. For those, the signed bill of sale plus the seller's registration are the ownership chain — write the bill of sale as carefully as you would a title.
Does Maine require a notarized bill of sale?
No — both signatures suffice on the bill of sale and title assignment for a private sale.

Maine Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for Maine.

View Maine guide →
Official Form

Maine Bill of Sale Form

Documents a private vehicle sale in Maine; required to register a vehicle purchased from an individual and used to calculate the 5.5% sales tax. For vehicles below Maine's rolling 25-year titling cutoff, it is the primary ownership document.

Form guide →

Maine Templates by Vehicle

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