How to Fill Out a Bill of Sale in New York
A step-by-step guide to every field on a New York vehicle bill of sale — with a free filled-in example you can download instantly.
New York's fill-out rule is agreement between documents: the bill of sale and Form DTF-802 (the Statement of Transaction that calculates sales tax) must tell the same story — same price, same date, same parties — because both go to the DMV together. Fill out the bill of sale first: parties, vehicle, VIN, odometer, the true price, date, both signatures. Then carry those exact figures onto the DTF-802. The buyer pays 4% state tax plus their county's rate (about 8% in much of the state, 8.875% in NYC) on that price — unless it is a purchase or gift from the buyer's spouse, parent, child, stepparent, or stepchild, which the DTF-802 lets you claim as exempt. The bill of sale and a New York title need no notary (a title from certain other states needs its transfer section notarized). The buyer applies for the new title within 30 days after the transfer (Vehicle & Traffic Law §2113(b)), and remember the plates stay with the SELLER in New York — surrender them or transfer them to your next vehicle.
Free PDF includes a light diagonal watermark. Go Pro to remove it. Already subscribed? Sign in.
State rules change. We check these requirements against official state sources, but details can go out of date. Confirm with your state's motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.
Step-by-Step: Every Field Explained
Seller Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional but recommended)
Buyer Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional)
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Ford, Toyota)
- Model (e.g., F-150, Camry)
- Body style (e.g., sedan, pickup, SUV)
- Color
- VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
- Odometer reading at time of sale
Sale Details
- Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
- Payment method (cash, check, electronic transfer)
- Date of sale (month / day / year)
- Note: the buyer pays New York tax at registration (8% sales tax)
Seller Signature
- Seller's signature (must match title)
- Printed name
- Date signed
Buyer Signature
- Buyer's signature
- Printed name
- Date signed
Get a Pre-Filled New York Example
Use the generator above to create a filled-in New York bill of sale example in under 60 seconds. Fields are set up for New York — no notary section, NY sales tax at 8%, and 30-day title transfer deadline noted.
Other Forms Required in New York
Along with the bill of sale, you may need these additional documents for a New York vehicle transfer:
- Form MV-82 (Vehicle Registration/Title Application)
- Form DTF-802 (Statement of Transaction)
- Form MV-912 (Vehicle Bill of Sale)
Frequently Asked Questions
What happens if the bill of sale and DTF-802 show different prices?
Does a New York bill of sale need to be notarized?
What do I do with the license plates after signing?
How is a family gift handled on the paperwork?
New York Bill of Sale Hub
All requirements, tax rates, deadlines, and forms for New York.
View New York guide →DTF-802
Documents the sale price of a private vehicle transaction for New York sales tax purposes. Submitted with the title and the original bill of sale at a DMV office.
DTF-802 guide →