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How to Fill Out a Bill of Sale in New York

A step-by-step guide to every field on a New York vehicle bill of sale — with a free filled-in example you can download instantly.

New York's fill-out rule is agreement between documents: the bill of sale and Form DTF-802 (the Statement of Transaction that calculates sales tax) must tell the same story — same price, same date, same parties — because the DMV reads them side by side. Fill out the bill of sale first: parties, vehicle, VIN, odometer, the true price, date, both signatures. Then carry those exact figures onto the DTF-802. The buyer pays 4% state tax plus their county's rate (about 8% in much of the state, 8.875% in NYC) on that price — unless the transfer is a qualifying family gift, in which case the DTF-802 has a specific section to claim it. Private sales between individuals need no notary in New York. File within 30 days to avoid late registration fees, and remember the plates stay with the SELLER in New York — surrender them or transfer them to your next vehicle.

Notarization:Not required
Title deadline:180 days
Sales tax:8%
Official form:DTF-802
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Vehicle Bill of Sale · New York
New York Requirements: Transfer title within 180 days. 8% sales tax.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: The recorded owner's name is the only version that works here; anything else earns a correction cycle at the New York DMV.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: Put down the exact name the buyer's identification carries — the registration built from this line has to survive an ID check.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: Read the VIN from the metal, not the ad: dashboard plate or door-jamb sticker, checked character by character against the title. One wrong character voids the transfer.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: buyer owes 8% New York sales tax on the sale price at registration
Tip: the New York DMV calculates the 8% sales tax from the amount on this line and checks it against the vehicle's value; declare it straight.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
Tip: New York asks for no notary on this document — the two signatures complete it. Keep a copy of the signed page for several years.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Make it two signed originals so both sides hold equal evidence; copies made later never carry the same weight.

Get a Pre-Filled New York Example

Use the generator above to create a filled-in New York bill of sale example in under 60 seconds. All fields are pre-configured for New York requirements — notarization not required, NY sales tax at 8%, and 180-day transfer deadline noted.

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Other Forms Required in New York

Along with the bill of sale, you may need these additional documents for a New York vehicle transfer:

  • Form MV-82 (Vehicle Registration/Title Application)
  • Form DTF-802 (Statement of Transaction)
  • Form MV-912 (Notice of Sale)

Frequently Asked Questions

What happens if the bill of sale and DTF-802 show different prices?
Expect the DMV to question the transfer and assess tax on the higher figure — or on fair market value. The two documents are read together; fill out the bill of sale first and copy its numbers onto the DTF-802 exactly.
Does a New York bill of sale need to be notarized?
No — not for a standard private-party vehicle sale. Both signatures are sufficient. (Some out-of-state titles or special situations differ, but the New York bill of sale itself carries no notary requirement.)
What do I do with the license plates after signing?
In New York, plates belong to the seller, not the vehicle. Remove them at handover and either transfer them to your next car or surrender them to the DMV for a receipt — keeping registered plates in circulation on a sold car leaves liability on you.
How is a family gift handled on the paperwork?
Write "gift" as the consideration on the bill of sale and complete the DTF-802's gift section — qualifying transfers between certain family members are exempt from sales tax. The DMV may ask both parties to sign the gift declaration.

New York Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for New York.

View New York guide →
Official Form

DTF-802

Documents the sale price of a private vehicle transaction for New York sales tax purposes. Submitted with the title at a DMV office or through NY DMV by mail.

DTF-802 guide →

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