How to Fill Out a Bill of Sale in New York
A step-by-step guide to every field on a New York vehicle bill of sale — with a free filled-in example you can download instantly.
Notarization:Not required
Title deadline:180 days
Sales tax:8%
Official form:DTF-802
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Vehicle Bill of Sale · New York
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Step-by-Step: Every Field Explained
1
Seller Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional but recommended)
Tip: Use your name exactly as it appears on the vehicle title — any mismatch can delay the transfer at the DMV.
2
Buyer Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional)
Tip: The buyer's name here must match the name they'll use when titling the vehicle at the New York DMV.
3
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Ford, Toyota)
- Model (e.g., F-150, Camry)
- Body style (e.g., sedan, pickup, SUV)
- Color
- VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
- Odometer reading at time of sale
Tip: Double-check the VIN against the title and the dashboard plate. A one-character VIN error invalidates the title transfer.
4
Sale Details
- Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
- Payment method (cash, check, electronic transfer)
- Date of sale (month / day / year)
- Note: buyer owes 8% New York sales tax on the sale price at registration
Tip: In New York, the sale price on the bill of sale is what the DMV uses to calculate the 8% sales/use tax. Don't artificially lower it — this is checked against book value.
5
Seller Signature
- Seller's signature (must match title)
- Printed name
- Date signed
Tip: Sign in the presence of the buyer when possible. No notarization required in New York for the bill of sale.
6
Buyer Signature
- Buyer's signature
- Printed name
- Date signed
Tip: Both parties should receive a signed copy. Make two originals — one for the seller, one for the buyer.
Get a Pre-Filled New York Example
Use the generator above to create a filled-in New York bill of sale example in under 60 seconds. All fields are pre-configured for New York requirements — notarization not required, NY sales tax at 8%, and 180-day transfer deadline noted.
Other Forms Required in New York
Along with the bill of sale, you may need these additional documents for a New York vehicle transfer:
- Form MV-82 (Vehicle Registration/Title Application)
- Form DTF-802 (Statement of Transaction)
- Form MV-912 (Notice of Sale)
Frequently Asked Questions
How do I fill out a bill of sale in New York?
Fill in seller and buyer information (full legal names and addresses), complete the vehicle section (year, make, model, VIN, odometer), enter the sale price and date, then have the seller sign. The buyer then presents the completed bill of sale with the signed title at a New York DMV office within 180 days.
Does a New York bill of sale need to be notarized?
No. New York does not require a notarized bill of sale for a standard vehicle sale. Notarization is optional but can add legal weight for high-value transactions.
What is the deadline to transfer a vehicle title in New York?
The buyer has 180 days from the date of sale to transfer the title at a New York DMV office. Late transfers may incur penalty fees.
What happens if I make a mistake on the bill of sale?
Cross out the error with a single line, write the correction, and both parties initial next to the correction. Do not use correction fluid (whiteout). If the form is seriously incorrect, generate a new one rather than making multiple corrections.
Should I use DTF-802 or write my own bill of sale?
Either works. DTF-802 is New York's official form and is guaranteed to be accepted at the DMV. A privately written bill of sale is also valid as long as it includes all required fields. Use our generator above to get a pre-filled New York-compliant PDF.
New York Bill of Sale Hub
All requirements, tax rates, deadlines, and forms for New York.
View New York guide →Official Form
DTF-802
Documents the sale price of a private vehicle transaction for New York sales tax purposes. Submitted with the title at a DMV office or through NY DMV by mail.
DTF-802 guide →New York Templates by Vehicle
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