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How to Fill Out a Bill of Sale in Ohio

A step-by-step guide to every field on a Ohio vehicle bill of sale — with a free filled-in example you can download instantly.

Ohio's fill-out order matters more than almost anywhere, because the state requires the title assignment to be NOTARIZED: complete Ohio's official bill of sale (Form BMV 3774) and the title's back in full — parties, vehicle, VIN, odometer, price, date — but sign the TITLE only in front of a notary. Sign it at home and you've voided the title assignment; Ohio clerks reject pre-signed titles daily, and the cure is a replacement title that costs weeks. The BMV 3774 itself needs no notary — both parties can sign it normally — but keeping all signatures for the notary session is the clean habit. The buyer then has 30 days to transfer at the county Clerk of Courts title office and pays 5.75% state sales tax plus the county's piggyback rate (up to 2.25%) on the price you wrote.

Notarization:Required
Title deadline:30 days
Sales tax:5.75%
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Vehicle Bill of Sale · Ohio
Ohio Requirements: Notarization required. Transfer title within 30 days. 5.75% sales tax.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: Write the name exactly as the ownership record shows it — the Ohio DMV compares the two before processing anything.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: The buyer should write the name they'll register under — the Ohio paperwork downstream must match this line.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: Take the VIN from the car, compare it to the title, and only then write it down — VIN typos are the most common reason transfers fail.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: buyer owes 5.75% Ohio sales tax on the sale price at registration
Tip: the 5.75% sales tax follows this line, and the Ohio DMV knows what the vehicle is worth; the accurate price is also the fastest one.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
  • Notary public signature and seal (REQUIRED in Ohio)
Tip: Ohio requires the bill of sale to be notarized. Visit a bank, UPS store, AAA location, or use an online notary service. Bring a government-issued photo ID.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Prepare duplicate originals before signing so neither side leaves with only a promise of a copy.

Get a Pre-Filled Ohio Example

Use the generator above to create a filled-in Ohio bill of sale example in under 60 seconds. All fields are pre-configured for Ohio requirements — notarization section included, OH sales tax at 5.75%, and 30-day transfer deadline noted.

VehicleCarUsed CarMotorcycle

Other Forms Required in Ohio

Along with the bill of sale, you may need these additional documents for a Ohio vehicle transfer:

  • BMV 3774 (Application for Certificate of Title)

Frequently Asked Questions

Which Ohio document needs the notary — the bill of sale or the title?
The title assignment. Ohio requires the seller's signature on the certificate of title to be notarized; Form BMV 3774 (the bill of sale) does not require notarization. Practical rule: fill everything out, sign nothing until you're standing in front of the notary.
What happens if I sign the Ohio title at home before finding a notary?
The assignment is invalid — the Clerk of Courts will reject it. The fix is applying for a duplicate title and starting over, which adds weeks. This is Ohio's single most common private-sale mistake.
Where does the buyer take the completed paperwork?
To any county Clerk of Courts title office (not the BMV registrar) within 30 days: notarized title, BMV 3774, and payment of 5.75% state tax plus the county rate on the recorded price.
Is Form BMV 3774 mandatory for every Ohio sale?
It's the state's official bill of sale and the safest choice, but a complete private bill of sale is also accepted. What's non-negotiable is the notarized title assignment — the bill of sale supports it with the price and date evidence.

Ohio Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for Ohio.

View Ohio guide →
Official Form

Ohio Bill of Sale Form

Documents a private vehicle sale in Ohio (price and odometer). The notarized title assignment plus BMV 3774 carry the transfer at the county Clerk of Courts; the price sets the 5.75%+county sales tax.

Form guide →

Ohio Templates by Vehicle

Ohio Vehicle Bill of SaleOhio Car Bill of SaleOhio Used Car Bill of SaleOhio Motorcycle Bill of SaleOhio Boat Bill of SaleOhio Trailer Bill of SaleOhio Horse Bill of SaleOhio ATV Bill of SaleOhio Gun / Firearm Bill of SaleOhio RV Bill of SaleOhio General Bill of SaleOhio Free Printable Bill of SaleOhio Odometer Disclosure Bill of SaleOhio As-Is Bill of SaleOhio Gift Bill of Sale

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