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How to Fill Out a Bill of Sale in Washington

A step-by-step guide to every field on a Washington vehicle bill of sale — with a free filled-in example you can download instantly.

Washington's fill-out workflow is a two-sided race with different finish lines. The buyer's side: complete Form TD-420-065 (the state's official Vehicle/Vessel Bill of Sale) and title within 15 days at any DOL licensing office or subagent — the price you write becomes the base for 6.5% state sales tax plus local rates that push the real bill to 7–10.4% depending on the buyer's address. The seller's side is the one people forget: report the sale at dol.wa.gov (free, five minutes) the same day, because until that report lands, every toll, camera ticket, and abandoned-vehicle fee the buyer generates still points at you. Fill in the parties, vehicle, VIN, odometer, true price, date, and both signatures — no notary anywhere in Washington's chain.

Notarization:Not required
Title deadline:15 days
Sales tax:6.5%
Official form:TD-420-065
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Vehicle Bill of Sale · Washington
Washington Requirements: Transfer title within 15 days. 6.5% sales tax.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: Before writing anything, open the ownership document and transcribe the seller's name from it — the Washington DMV treats it as the reference copy.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: This name follows the vehicle to the DMV — the buyer's ID and this line need to agree.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: Verify the VIN twice — once against the dashboard plate, once against the title. A single transposed character is enough to bounce the paperwork.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: buyer owes 6.5% Washington sales tax on the sale price at registration
Tip: Declare the price as paid: the the 6.5% sales tax calculation starts here and ends at book value if the figure looks invented.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
Tip: There's no notary step in Washington — once both parties sign, the document is done. Store your copy somewhere you'll still find it in five years.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Prepare duplicate originals before signing so neither side leaves with only a promise of a copy.

Get a Pre-Filled Washington Example

Use the generator above to create a filled-in Washington bill of sale example in under 60 seconds. All fields are pre-configured for Washington requirements — notarization not required, WA sales tax at 6.5%, and 15-day transfer deadline noted.

VehicleCarUsed CarMotorcycle

Other Forms Required in Washington

Along with the bill of sale, you may need these additional documents for a Washington vehicle transfer:

  • Vehicle/Vessel Bill of Sale (Form TD-420-065)
  • Vehicle Title Application

Frequently Asked Questions

Is TD-420-065 mandatory for a Washington private sale?
It's the DOL's official bill of sale and the form its offices expect — a private document with the same fields is legally equivalent, but using the state format (or our matching PDF) avoids counter friction. Boats and vessels use the same form, which is why it says "Vehicle/Vessel."
How do I report my sale as a Washington seller?
Online at dol.wa.gov ("Report the sale of a vehicle") — free and immediate. It stamps the state record with the sale date so post-sale violations attach to the buyer. Do it the day of the sale, not when you get around to it.
What will the buyer actually pay in tax?
6.5% state sales/use tax plus the local rate for their address — the combined figure lands between about 7% and 10.4%. It's calculated on the bill-of-sale price (checked against fair value) and collected at titling within the 15-day window.
Does Washington require notarization?
No — neither the bill of sale nor the title assignment needs a notary for a standard private-party vehicle sale. Complete fields and both signatures are what the licensing office checks.

Washington Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for Washington.

View Washington guide →
Official Form

TD-420-065

Documents a private vehicle sale in Washington State and establishes the use-tax base (the higher of price or fair market value). Submitted at a DOL licensing office or subagent for title transfer.

TD-420-065 guide →

Washington Templates by Vehicle

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