How to Fill Out a Bill of Sale in West Virginia

A step-by-step guide to every field on a West Virginia vehicle bill of sale — with a free filled-in example you can download instantly.

West Virginia's fill-out advice starts with a warning about the price field: the state checks the price against NADA Clean Loan Book value, and a price below 50% of it is taxed on book value unless a notarized bill of sale signed by both parties is attached (a non-dealer vehicle 2 years old or newer is taxed on book value regardless). Complete the standard fields (parties, vehicle, VIN, odometer, true price, date, both signatures — the official form is DMV-7-TR, and the notary is needed only in that below-50% case). The buyer registers and applies for title at a WV DMV regional office before driving on a highway; West Virginia sets no fixed day count. One local nuance: for very cheap vehicles, West Virginia applies a $500 minimum taxable value — so even a $200 farm truck generates tax as if it sold for $500.

Notarization:Only in some situations

Title deadline:No fixed deadline

Sales tax:6%

Official form:DMV-7-TR

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Vehicle Bill of Sale · West Virginia

9 vehicle fields

West Virginia Requirements: A notary is needed only in some situations. West Virginia sets no fixed day count: register and apply for title before driving; the buyer may drive up to 10 days on the seller's registration with written consent. 6% sales tax.

Seller Information

Full Name *

Street Address *

City *

State *

ZIP Code *

Phone

Buyer Information

Full Name *

Street Address *

City *

State *

ZIP Code *

Phone

Vehicle Details

Year *

Make *

Model *

VIN *

Color *

Mileage *

License Plate

Odometer reading is accurate to the best of my knowledge

Lien Holder (if applicable)

Sale Information

Sale Price ($) *

Payment Method *

Date of Sale *

County of Sale (if known)

Applicable Taxes Paid By

Condition & Warranty

Sold AS-IS (no warranty)

Warranty Details (if applicable)

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State rules change. We check these requirements against official state sources, but details can go out of date. Confirm with your state's motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.

Step-by-Step: Every Field Explained

Seller Information

Full legal name
Current mailing address
City, state, ZIP code
Phone number (optional but recommended)

Tip: The recorded owner's name is the only version that works here; anything else earns a correction cycle at the West Virginia DMV.

Buyer Information

Full legal name
Current mailing address
City, state, ZIP code
Phone number (optional)

Tip: Enter the buyer's name as it will appear on the new registration in West Virginia; consistency here saves a second trip.

Vehicle Description

Vehicle year (4-digit)
Make (manufacturer — e.g., Ford, Toyota)
Model (e.g., F-150, Camry)
Body style (e.g., sedan, pickup, SUV)
Color
VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
Odometer reading at time of sale

Tip: The 17 characters must match the title exactly; copy them from the vehicle itself (dash or door jamb) rather than from a listing.

Sale Details

Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
Payment method (cash, check, electronic transfer)
Date of sale (month / day / year)
Note: the buyer pays West Virginia tax at registration (6% sales tax)

Tip: An honest price line keeps the 6% sales tax simple — write exactly what changed hands.

Seller Signature

Seller's signature (must match title)
Printed name
Date signed

Tip: Notary rule in West Virginia: Only when the price is below 50% of NADA Clean Loan value, when the bill of sale must be notarized; DMV steps list no notary for the title assignment.

Buyer Signature

Buyer's signature
Printed name
Date signed

Tip: Execute two originals — each party walks away holding a fully signed copy, not a photo of one.

Get a Pre-Filled West Virginia Example

Use the generator above to create a filled-in West Virginia bill of sale example in under 60 seconds. Fields are set up for West Virginia — no notary section, WV sales tax at 6%, and the title-transfer rule (no fixed day count) noted.

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Other Forms Required in West Virginia

Along with the bill of sale, you may need these additional documents for a West Virginia vehicle transfer:

DMV-1-TR (Application for Certificate of Title)
DMV-7-TR (Bill of Sale — notarized when the price is below 50% of NADA Clean Loan value)

Frequently Asked Questions

How does West Virginia check the price I write?

The DMV compares it against NADA Clean Loan Book value: below 50% of that value, the 6% titling tax is assessed on book value unless a notarized bill of sale signed by both parties accompanies the application — with a $500 minimum taxable value even for near-scrap vehicles.

Does West Virginia have an official bill of sale form?

Yes — Form DMV-7-TR, printed "NOTARY IS REQUIRED." The DMV requires a notarized bill of sale only when the price is below 50% of NADA Clean Loan Book value; otherwise the DMV's interest is the title assignment and the price evidence behind the titling tax.

Where and when does the buyer title?

At a WV DMV regional office, before driving the vehicle on a highway (West Virginia sets no fixed day count; the buyer may drive up to 10 days on the seller's registration with written consent), with the signed-over title, a notarized bill of sale if the price is below 50% of NADA Clean Loan Book value, and payment of the 6% titling tax plus fees.

Is notarization required in West Virginia?

Only for the bill of sale, and only when the price is below 50% of NADA Clean Loan Book value — then it must be notarized and signed by both parties. The DMV's title steps list no notary for the title assignment: the seller and buyer sign the back of the title.

West Virginia Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for West Virginia.

View West Virginia guide →

Official Form

DMV-7-TR

Documents a private vehicle sale in West Virginia and, when notarized, supports the tax basis in the below-50%-of-book scenario. Submitted with the DMV-1-TR title application at a DMV regional office.

DMV-7-TR guide →

West Virginia Templates by Vehicle

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