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How to Fill Out a Bill of Sale in West Virginia

A step-by-step guide to every field on a West Virginia vehicle bill of sale — with a free filled-in example you can download instantly.

West Virginia's fill-out advice starts with a warning about the price field: the state assesses its 6% titling tax against NADA values, and writing a lowball figure triggers assessment on book value — plus West Virginia is known for actually scrutinizing private-sale prices. Complete the standard fields (parties, vehicle, VIN, odometer, true price, date, both signatures — no official form exists, and no notary is required on the bill of sale). The buyer files at a WV DMV regional office within 30 days. One local nuance: for very cheap vehicles, West Virginia applies a $500 minimum taxable value — so even a $200 farm truck generates tax as if it sold for $500.

Notarization:Not required
Title deadline:30 days
Sales tax:6%
Official form:DMV-7-TR
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Vehicle Bill of Sale · West Virginia
West Virginia Requirements: Transfer title within 30 days. 6% sales tax.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: The recorded owner's name is the only version that works here; anything else earns a correction cycle at the West Virginia DMV.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: Enter the buyer's name as it will appear on the new registration in West Virginia; consistency here saves a second trip.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: The 17 characters must match the title exactly; copy them from the vehicle itself (dash or door jamb) rather than from a listing.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: buyer owes 6% West Virginia sales tax on the sale price at registration
Tip: An honest price line keeps the 6% sales tax simple; an implausible one hands the West Virginia DMV the valuation instead.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
Tip: Signing is the whole ceremony in West Virginia; no seal, no witness, no appointment. What matters afterwards is that each side keeps an original.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Execute two originals — each party walks away holding a fully signed copy, not a photo of one.

Get a Pre-Filled West Virginia Example

Use the generator above to create a filled-in West Virginia bill of sale example in under 60 seconds. All fields are pre-configured for West Virginia requirements — notarization not required, WV sales tax at 6%, and 30-day transfer deadline noted.

VehicleCarUsed CarMotorcycle

Other Forms Required in West Virginia

Along with the bill of sale, you may need these additional documents for a West Virginia vehicle transfer:

  • DMV-1-TR (Application for Certificate of Title)
  • DMV-7-TR (Bill of Sale — notary required)

Frequently Asked Questions

How does West Virginia check the price I write?
The DMV compares it against NADA book value and can assess the 6% titling tax on the higher figure — with a $500 minimum taxable value even for near-scrap vehicles. Genuine low prices survive with condition documentation; fabricated ones don't.
Does West Virginia have an official bill of sale form?
No — a complete private document (parties, vehicle, VIN, odometer, price, date, both signatures) is the standard. The DMV's interest is the title assignment and the price evidence behind the titling tax.
Where and when does the buyer title?
At a WV DMV regional office within 30 days of the sale, with the signed-over title, the bill of sale, and payment of the 6% titling tax plus fees.
Is notarization required in West Virginia?
The bill of sale needs no notary. The title assignment historically required notarization in WV — many counties' titles still carry the notary block, so check the title itself: if it has a notary section, sign it before one.

West Virginia Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for West Virginia.

View West Virginia guide →
Official Form

DMV-7-TR

Documents a private vehicle sale in West Virginia and, when notarized, supports the tax basis in the below-50%-of-book scenario. Submitted with the DMV-1-TR title application at a DMV regional office.

DMV-7-TR guide →

West Virginia Templates by Vehicle

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