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How to Fill Out a Bill of Sale in South Australia

A step-by-step guide to every field on a South Australia vehicle bill of sale — with a free filled-in example you can download instantly.

South Australia's bill of sale is a tax document first: at $4 per $100 — the nation's steepest duty — assessed on the HIGHER of price and market value, the figures you write get read by Revenue SA with real money attached. Fill out the price honestly and add condition notes that explain it, because a below-market price without documented reasons simply gets assessed at market anyway. No inspection paperwork exists to attach (SA requires none), which leaves the document itself carrying the description: full identifiers, odometer, disclosed faults, both signatures. The buyer transfers through Service SA; the seller lodges the disposal notice promptly.

Roadworthy:Not required
Stamp duty:$1-$4 per $100
Transfer fee:$38
Registry:SA authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration papers)
  • Current residential address
  • Suburb, state, postcode
  • Phone number (optional but recommended)
Tip: Spell it the way the registration does, not the way friends do — Service SA checks the transfer against the recorded owner.
2

Buyer Information

  • Full legal name
  • Current residential address
  • Suburb, state, postcode
  • Phone number (optional)
  • Driver's licence number (recommended for identity verification)
Tip: Put down the exact name the buyer's identification carries — the registration built from this line has to survive an ID check. Multiple buyers each appear by name.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Toyota, Ford, Holden)
  • Model (e.g., HiLux, Ranger, Commodore)
  • Body type (e.g., sedan, ute, SUV, wagon)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the compliance plate or door jamb
  • Engine number (if known — on the engine block)
  • Odometer reading at time of sale (km)
  • Registration plate number and expiry
Tip: Verify the VIN twice — once against the dashboard plate, once against the title. A single transposed character is enough to bounce the paperwork. Pair it with the ~$2 PPSR search for finance.
4

Sale Price & Stamp Duty Note

  • Sale price in Australian dollars (write both numerals and words — e.g., "$18,500 — Eighteen thousand five hundred dollars")
  • Payment method (cash, bank cheque, bank transfer)
  • Date of sale (day / month / year)
  • Note: Stamp duty in South Australia is $1-$4 per $100 — paid by the buyer at Service SA
  • Transfer fee: approximately $38
Tip: stamp duty follows this line, and Service SA knows what the vehicle is worth; the accurate price is also the fastest one.
5

Seller Signature & Registration Transfer

  • Seller's signature
  • Printed name
  • Date signed
  • Sign the transfer of registration section on the back of the registration certificate
Tip: No pre-sale inspection applies in South Australia; disclose known faults, let the buyer arrange their own check, and complete the transfer papers without delay.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Prepare duplicate originals before signing so neither side leaves with only a promise of a copy. Then the buyer heads to Service SA with rego papers, ID, and insurance.

Get a Pre-Filled South Australia Example

Use the generator above to create a filled-in South Australia bill of sale in under 60 seconds. Fields are formatted for Australian requirements — odometer in kilometres, Australian date format (DD/MM/YYYY), and SA stamp duty information included.

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South Australia-Specific Requirements

SA uses a tiered stamp duty rate. No roadworthy required for private sales within SA.

Frequently Asked Questions

Why do condition notes matter on an SA bill of sale?
Because duty is $4 per $100 of the higher of price and market value — documented faults are the evidence that supports a genuine below-market price. Undocumented, the buyer pays duty on value the car doesn't have.
Is any certificate attached to SA paperwork?
No — South Australia requires no roadworthy for private sales, so there's no inspection report to reference. The bill of sale's own description is the deal's condition record.
What happens after both parties sign?
The buyer completes the transfer and pays duty through Service SA; the seller files the notice of disposal so post-sale fines follow the vehicle. Neither step waits comfortably.

South Australia Bill of Sale Hub

All requirements, stamp duty, roadworthy rules, and templates for South Australia.

View South Australia guide →
Registration Authority

Service SA

Transfer fee approx. $38 + stamp duty ($1-$4 per $100).

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