Kansas TR-312 — Bill of Sale

About TR-312

Official name: Kansas Form TR-312 — Bill of Sale for a Motor Vehicle

Issued by: Kansas Department of Revenue — Division of Vehicles

Purpose: Transfers ownership of an antique vehicle (35+ years old) sold by bill of sale in Kansas and records the purchase price for Kansas's 6.5% state sales tax due at the time of registration. Other vehicles transfer by assigned title.

When required: Required to sell an antique vehicle (35+ years old) with no title; for a titled vehicle, a bill of sale (page 2 of Form TR-12) is needed only if the title assignment has no space for the price. The buyer applies at the county treasurer within 60 days of purchase, and a penalty applies after that. Signatures must be in INK; Kansas county treasurers do not accept electronic signatures on the title or transfer forms.

What Form TR-312 is

TR-312 is the Kansas Department of Revenue's Bill of Sale. The form calls itself an affidavit of the money or value exchanged between seller and buyer, and both of them swear to the price under penalty of perjury.

It also states the key Kansas rule: only antique vehicles, 35 years old or older, can change hands by bill of sale. Every other vehicle sold by or bought from a Kansas resident transfers on the assigned title.

What it asks for

• The seller's and buyer's printed names and addresses.
• The vehicle's year, make and VIN.
• The purchase price and date of sale, with both signatures and dates.
• For an antique with no title in the seller's name, a second section: the seller certifies no title has been issued in their name anywhere, guarantees the vehicle is free of liens, and gives the date it was sold and delivered.

TR-312 or TR-12 page 2

• Form TR-12 is the Affidavit to a Fact. Page 2 of TR-12 is the same bill of sale as TR-312.
• KDOR asks for that bill of sale when a title's assignment has no space for the purchase price.
• Page 1 of TR-12 covers other statements, such as a gift to someone who is not a relative, a name correction, and vehicle non-use.

What the county treasurer needs

• The title assigned to you, with the price, date of sale, odometer reading, and printed names and signatures filled in. The seller can let you complete it with a Power of Attorney (TR-41).
• If owners are joined by "AND", all must sign; with "OR", one is enough. No connection means "AND".
• Proof of insurance, a lien release if a lien is recorded, and the sales tax, which a private buyer pays at the county. Property tax is also due at registration.
• A Kansas Highway Patrol inspection (MVE-1) if the title is from another state or the vehicle was bought out of state on a bill of sale, or for an antique 60 years old or newer sold on a bill of sale.

Deadline and fees

• Apply within 60 days of the purchase, counted from the day the title was assigned (or the antique bill of sale was completed). A penalty is charged from the 61st day.
• The Kansas title fee is $10.

What to Include in a Kansas Bill of Sale

A complete bill of sale usually includes:

• Seller name, address
• Buyer name, address
• Year, make, model
• VIN
• Odometer reading
• Sale price
• Date of sale
• Seller and buyer signatures