Free Kansas Bill of Sale Template & Generator

Kansas Bill of Sale Requirements

Additional Forms Required in Kansas

• Form TR-212a (Title and Registration Manual Application)
• Form TR-312 (Bill of Sale)
• Form MVE-1 (VIN inspection — out-of-state vehicles)

Kansas gives private buyers one of the most generous deadlines in the country — 60 days to apply for title and registration — and handles the whole transaction at the county treasurer rather than a central DMV counter. Penalty and interest only begin after that 60-day window closes.

The form numbers are where Kansas trips people up, and the two look almost identical in writing. Form TR-312 is the general bill of sale, the one you want for an ordinary sale of a titled vehicle. Form TR-12 is something else entirely: a narrow affidavit used for antique vehicles and cases where no title exists. Third-party guides swap them constantly, and showing up with the wrong one means a second trip. The buyer's title application is Form TR-212a, filed alongside the assigned title and the bill of sale.

Notarization is not part of the Kansas chain — most title assignments, applications, and bills of sale completed inside the state need no notary at all. What Kansas does require, but only for vehicles arriving from another state, is a VIN inspection on Form MVE-1: $20, performed by the Kansas Highway Patrol. A Kansas-titled vehicle sold between Kansas residents skips that step.

On tax, the state rate is 6.5%, but Kansas's local rates vary more than most states — the combined figure in a rural county looks quite different from the Johnson County suburbs in the Kansas City metro. Rather than trusting a single statewide number, check the Kansas Department of Revenue rate locator against the buyer's registration address, since the tax is assessed where the vehicle will be registered and is calculated from the price recorded on the bill of sale. That makes an accurate, dated bill of sale the document the entire transaction rests on.