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How to Fill Out a Bill of Sale in Kansas

A step-by-step guide to every field on a Kansas vehicle bill of sale — with a free filled-in example you can download instantly.

Kansas pairs a generous clock with a strict venue: the buyer has 60 days to transfer the title, but it happens at the COUNTY TREASURER's office, and Kansas wants the seller's paperwork airtight because the state cross-checks. Fill out Form TR-312 (the official bill of sale) with parties, vehicle, VIN, odometer, true price, date, and both signatures — the treasurer collects 6.5% state sales tax plus local rates (commonly 7.5–10.5% combined) on that price at registration. Two Kansas specifics worth writing down: the title and the TR-312 must show the SAME figures (mismatches stall the counter visit), and if the vehicle was recently purchased from out of state, the buyer needs a VIN inspection (MVE-1) from the Kansas Highway Patrol before the treasurer will title it.

Notarization:Not required
Title deadline:60 days
Sales tax:6.5%
Official form:TR-312
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Vehicle Bill of Sale · Kansas
Kansas Requirements: Transfer title within 60 days. 6.5% sales tax.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: The recorded owner's name is the only version that works here; anything else earns a correction cycle at the Kansas DMV.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: Write the buyer's name for the record it becomes — future registration, insurance, and resale all inherit this line.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: Physically read the VIN off the vehicle and reconcile it with the title before writing — a one-character error restarts the whole process.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: buyer owes 6.5% Kansas sales tax on the sale price at registration
Tip: Enter what actually changed hands — the Kansas DMV computes the 6.5% sales tax from it and challenges figures the market contradicts.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
Tip: Kansas completes this paperwork on signatures only, no notary involved — keep the signed original filed for years.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Two originals, both fully signed, one per party — the cheap habit that wins later disputes.

Get a Pre-Filled Kansas Example

Use the generator above to create a filled-in Kansas bill of sale example in under 60 seconds. All fields are pre-configured for Kansas requirements — notarization not required, KS sales tax at 6.5%, and 60-day transfer deadline noted.

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Other Forms Required in Kansas

Along with the bill of sale, you may need these additional documents for a Kansas vehicle transfer:

  • Form TR-212a (Title and Registration Manual Application)
  • Form TR-312 (Bill of Sale)
  • Form MVE-1 (VIN inspection — out-of-state vehicles)

Frequently Asked Questions

Where does a Kansas title transfer happen?
At the county treasurer's motor vehicle office in the buyer's home county, within 60 days of the sale — Kansas administers titles through county treasurers rather than a central DMV network.
When is a Kansas VIN inspection required?
For vehicles coming into Kansas from out of state (and some title anomalies): the Kansas Highway Patrol performs the MVE-1 inspection before the county treasurer will issue a Kansas title. In-state transfers between Kansas titles skip it.
What tax applies to the price on the TR-312?
6.5% state sales tax plus city and county rates — most Kansas buyers pay 7.5–10.5% combined depending on where they register, all calculated from the recorded purchase price.
Does Kansas require notarization?
No — Kansas requires neither the TR-312 nor the title assignment to be notarized for a standard private-party sale. Matching figures across documents matter more than seals.

Kansas Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for Kansas.

View Kansas guide →
Official Form

TR-312

Documents a private vehicle sale in Kansas; establishes the purchase price for Kansas's 6.5% state sales tax due at the time of registration.

TR-312 guide →

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