How to Fill Out a Bill of Sale in Kansas
A step-by-step guide to every field on a Kansas vehicle bill of sale — with a free filled-in example you can download instantly.
Notarization:Not required
Title deadline:60 days
Sales tax:6.5%
Official form:TR-312
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Vehicle Bill of Sale · Kansas
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Step-by-Step: Every Field Explained
1
Seller Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional but recommended)
Tip: Use your name exactly as it appears on the vehicle title — any mismatch can delay the transfer at the DMV.
2
Buyer Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional)
Tip: The buyer's name here must match the name they'll use when titling the vehicle at the Kansas DMV.
3
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Ford, Toyota)
- Model (e.g., F-150, Camry)
- Body style (e.g., sedan, pickup, SUV)
- Color
- VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
- Odometer reading at time of sale
Tip: Double-check the VIN against the title and the dashboard plate. A one-character VIN error invalidates the title transfer.
4
Sale Details
- Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
- Payment method (cash, check, electronic transfer)
- Date of sale (month / day / year)
- Note: buyer owes 6.5% Kansas sales tax on the sale price at registration
Tip: In Kansas, the sale price on the bill of sale is what the DMV uses to calculate the 6.5% sales/use tax. Don't artificially lower it — this is checked against book value.
5
Seller Signature
- Seller's signature (must match title)
- Printed name
- Date signed
Tip: Sign in the presence of the buyer when possible. No notarization required in Kansas for the bill of sale.
6
Buyer Signature
- Buyer's signature
- Printed name
- Date signed
Tip: Both parties should receive a signed copy. Make two originals — one for the seller, one for the buyer.
Get a Pre-Filled Kansas Example
Use the generator above to create a filled-in Kansas bill of sale example in under 60 seconds. All fields are pre-configured for Kansas requirements — notarization not required, KS sales tax at 6.5%, and 60-day transfer deadline noted.
Other Forms Required in Kansas
Along with the bill of sale, you may need these additional documents for a Kansas vehicle transfer:
- Title and Registration Manual Application (Form TR-212a)
- Bill of Sale (Form TR-312)
Frequently Asked Questions
How do I fill out a bill of sale in Kansas?
Fill in seller and buyer information (full legal names and addresses), complete the vehicle section (year, make, model, VIN, odometer), enter the sale price and date, then have the seller sign. The buyer then presents the completed bill of sale with the signed title at a Kansas DMV office within 60 days.
Does a Kansas bill of sale need to be notarized?
No. Kansas does not require a notarized bill of sale for a standard vehicle sale. Notarization is optional but can add legal weight for high-value transactions.
What is the deadline to transfer a vehicle title in Kansas?
The buyer has 60 days from the date of sale to transfer the title at a Kansas DMV office. Late transfers may incur penalty fees.
What happens if I make a mistake on the bill of sale?
Cross out the error with a single line, write the correction, and both parties initial next to the correction. Do not use correction fluid (whiteout). If the form is seriously incorrect, generate a new one rather than making multiple corrections.
Should I use TR-312 or write my own bill of sale?
Either works. TR-312 is Kansas's official form and is guaranteed to be accepted at the DMV. A privately written bill of sale is also valid as long as it includes all required fields. Use our generator above to get a pre-filled Kansas-compliant PDF.
Kansas Bill of Sale Hub
All requirements, tax rates, deadlines, and forms for Kansas.
View Kansas guide →Official Form
TR-312
Documents a private vehicle sale in Kansas; establishes the purchase price for Kansas's 6.5% state sales tax due at the time of registration.
TR-312 guide →Kansas Templates by Vehicle
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