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How to Fill Out a Bill of Sale in Virginia

A step-by-step guide to every field on a Virginia vehicle bill of sale — with a free filled-in example you can download instantly.

Virginia gives its bill of sale an official identity — Form VSA 17A, the Vehicle Purchase/Sale Agreement — and one detail of its anatomy matters more than the rest: it is one of the few state forms with a dedicated field for the SELLER to certify the price, because Virginia's 4.15% Sales and Use Tax (SUT, minimum $75) is collected on the greater of the price or trade-in value at titling. Fill in the parties, vehicle, VIN, odometer, the certified price, date, and both signatures. No notary is needed. The buyer titles at a DMV Customer Service Center within 30 days. One Virginia habit worth copying: the state processes a high volume of military transfers (Norfolk, Virginia Beach), and VSA 17A's clean price certification is exactly what out-of-state and military registrations downstream want to see.

Notarization:Not required
Title deadline:30 days
Sales tax:4.15%
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Vehicle Bill of Sale · Virginia
Virginia Requirements: Transfer title within 30 days. 4.15% sales tax.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: This line gets compared to the title at the Virginia DMV — same spelling, same order, same initials.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: Buyers: use your legal name as your ID shows it; the DMV matches this document against identification at transfer.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: Read the VIN from the metal, not the ad: dashboard plate or door-jamb sticker, checked character by character against the title. One wrong character voids the transfer.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: buyer owes 4.15% Virginia sales tax on the sale price at registration
Tip: the 4.15% sales tax follows this line, and the Virginia DMV knows what the vehicle is worth; the accurate price is also the fastest one.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
Tip: Virginia completes this paperwork on signatures only, no notary involved — keep the signed original filed for years.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Two originals, both fully signed, one per party — the cheap habit that wins later disputes.

Get a Pre-Filled Virginia Example

Use the generator above to create a filled-in Virginia bill of sale example in under 60 seconds. All fields are pre-configured for Virginia requirements — notarization not required, VA sales tax at 4.15%, and 30-day transfer deadline noted.

VehicleCarUsed CarMotorcycle

Other Forms Required in Virginia

Along with the bill of sale, you may need these additional documents for a Virginia vehicle transfer:

  • VSA 17A (Application for Certificate of Title & Registration)
  • SUT 1 / SUT 1A (Vehicle Price Certification, when needed)

Frequently Asked Questions

Is Form VSA 17A required for every Virginia private sale?
Not strictly — Virginia accepts any complete bill of sale — but VSA 17A is the DMV's own agreement form and its price certification maps directly onto the SUT calculation. Using it (or a document with the same fields, like ours) removes friction at the Customer Service Center.
How is Virginia's vehicle tax calculated from my paperwork?
4.15% Sales and Use Tax on the sale price, with a $75 minimum — collected when the buyer titles. The DMV can compare the certified price against book value, so the figure must be genuine.
Does Virginia require notarization on the bill of sale or title?
No — neither document needs a notary for a standard private-party sale. Complete fields and both signatures are sufficient at the DMV Customer Service Center.
What should military sellers stationed in Virginia know?
The transfer runs identically, but keep extra copies of the VSA 17A/bill of sale — home-of-record registrations and out-of-state titling for deploying buyers routinely request the price certification months later.

Virginia Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for Virginia.

View Virginia guide →
Official Form

Virginia Bill of Sale Form

Documents a private vehicle sale in Virginia and the price for the 4.15% Motor Vehicle Sales and Use Tax (which carries a $75 minimum). VSA 17A is the separate title/registration application filed with it.

Form guide →

Virginia Templates by Vehicle

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