How to Fill Out a Bill of Sale in Virginia
A step-by-step guide to every field on a Virginia vehicle bill of sale — with a free filled-in example you can download instantly.
Virginia has no numbered bill of sale form, and the form most often mistaken for one — Form VSA 17A — is the buyer's Application for Certificate of Title and Registration. A Virginia bill of sale is required when the seller does not record the sale price on the title, and it is the cleanest proof of the price behind Virginia's 4.15% Motor Vehicle Sales and Use Tax (SUT, minimum $75). Fill in the parties, vehicle, VIN, odometer, the price, date, and both signatures. No notary is needed. If the price is more than $1,500 below NADA trade-in value, DMV asks for a price document — SUT 1A for vehicles 5 model years old or less, SUT 1 or a similar bill of sale for older ones. The buyer applies for title at a DMV Customer Service Center within 30 days. One habit worth copying in a state with many military households (Norfolk, Virginia Beach): keep extra copies of the signed bill of sale, because a later out-of-state registration may ask for proof of the price.
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State rules change. We check these requirements against official state sources, but details can go out of date. Confirm with your state's motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.
Step-by-Step: Every Field Explained
Seller Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional but recommended)
Buyer Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional)
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Ford, Toyota)
- Model (e.g., F-150, Camry)
- Body style (e.g., sedan, pickup, SUV)
- Color
- VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
- Odometer reading at time of sale
Sale Details
- Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
- Payment method (cash, check, electronic transfer)
- Date of sale (month / day / year)
- Note: the buyer pays Virginia tax at registration (4.15% sales tax)
Seller Signature
- Seller's signature (must match title)
- Printed name
- Date signed
Buyer Signature
- Buyer's signature
- Printed name
- Date signed
Get a Pre-Filled Virginia Example
Use the generator above to create a filled-in Virginia bill of sale example in under 60 seconds. Fields are set up for Virginia — no notary section, VA sales tax at 4.15%, and 30-day title transfer deadline noted.
Other Forms Required in Virginia
Along with the bill of sale, you may need these additional documents for a Virginia vehicle transfer:
- VSA 17A (Application for Certificate of Title & Registration)
- SUT 1 / SUT 1A (Vehicle Price Certification, when needed)
Frequently Asked Questions
Is Form VSA 17A required for every Virginia private sale?
How is Virginia's vehicle tax calculated from my paperwork?
Does Virginia require notarization on the bill of sale or title?
What should military sellers stationed in Virginia know?
Virginia Bill of Sale Hub
All requirements, tax rates, deadlines, and forms for Virginia.
View Virginia guide →Virginia Bill of Sale Form
Documents a private vehicle sale in Virginia and the price for the 4.15% Motor Vehicle Sales and Use Tax (which carries a $75 minimum). VSA 17A is the separate title/registration application filed with it.
Form guide →