How to Fill Out a Bill of Sale in Virginia
A step-by-step guide to every field on a Virginia vehicle bill of sale — with a free filled-in example you can download instantly.
Notarization:Not required
Title deadline:30 days
Sales tax:4.15%
Official form:VSA 17A
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Vehicle Bill of Sale · Virginia
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Step-by-Step: Every Field Explained
1
Seller Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional but recommended)
Tip: Use your name exactly as it appears on the vehicle title — any mismatch can delay the transfer at the DMV.
2
Buyer Information
- Full legal name
- Current mailing address
- City, state, ZIP code
- Phone number (optional)
Tip: The buyer's name here must match the name they'll use when titling the vehicle at the Virginia DMV.
3
Vehicle Description
- Vehicle year (4-digit)
- Make (manufacturer — e.g., Ford, Toyota)
- Model (e.g., F-150, Camry)
- Body style (e.g., sedan, pickup, SUV)
- Color
- VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
- Odometer reading at time of sale
Tip: Double-check the VIN against the title and the dashboard plate. A one-character VIN error invalidates the title transfer.
4
Sale Details
- Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
- Payment method (cash, check, electronic transfer)
- Date of sale (month / day / year)
- Note: buyer owes 4.15% Virginia sales tax on the sale price at registration
Tip: In Virginia, the sale price on the bill of sale is what the DMV uses to calculate the 4.15% sales/use tax. Don't artificially lower it — this is checked against book value.
5
Seller Signature
- Seller's signature (must match title)
- Printed name
- Date signed
Tip: Sign in the presence of the buyer when possible. No notarization required in Virginia for the bill of sale.
6
Buyer Signature
- Buyer's signature
- Printed name
- Date signed
Tip: Both parties should receive a signed copy. Make two originals — one for the seller, one for the buyer.
Get a Pre-Filled Virginia Example
Use the generator above to create a filled-in Virginia bill of sale example in under 60 seconds. All fields are pre-configured for Virginia requirements — notarization not required, VA sales tax at 4.15%, and 30-day transfer deadline noted.
Other Forms Required in Virginia
Along with the bill of sale, you may need these additional documents for a Virginia vehicle transfer:
- VSA 17A (Application for Certificate of Title)
Frequently Asked Questions
How do I fill out a bill of sale in Virginia?
Fill in seller and buyer information (full legal names and addresses), complete the vehicle section (year, make, model, VIN, odometer), enter the sale price and date, then have the seller sign. The buyer then presents the completed bill of sale with the signed title at a Virginia DMV office within 30 days.
Does a Virginia bill of sale need to be notarized?
No. Virginia does not require a notarized bill of sale for a standard vehicle sale. Notarization is optional but can add legal weight for high-value transactions.
What is the deadline to transfer a vehicle title in Virginia?
The buyer has 30 days from the date of sale to transfer the title at a Virginia DMV office. Late transfers may incur penalty fees.
What happens if I make a mistake on the bill of sale?
Cross out the error with a single line, write the correction, and both parties initial next to the correction. Do not use correction fluid (whiteout). If the form is seriously incorrect, generate a new one rather than making multiple corrections.
Should I use VSA 17A or write my own bill of sale?
Either works. VSA 17A is Virginia's official form and is guaranteed to be accepted at the DMV. A privately written bill of sale is also valid as long as it includes all required fields. Use our generator above to get a pre-filled Virginia-compliant PDF.
Virginia Bill of Sale Hub
All requirements, tax rates, deadlines, and forms for Virginia.
View Virginia guide →Official Form
VSA 17A
Documents a private vehicle sale in Virginia for title transfer. Establishes the sale price for the 4.15% Virginia sales tax.
VSA 17A guide →Virginia Templates by Vehicle
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