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How to Fill Out a Bill of Sale in South Dakota

A step-by-step guide to every field on a South Dakota vehicle bill of sale — with a free filled-in example you can download instantly.

South Dakota's fill-out is shaped by its status as America's paperwork-lightest domicile state: a 4% motor vehicle excise tax, title work at the COUNTY TREASURER, a 45-day window for title and registration, and no notary requirement on the standard forms. Complete the state bill of sale — DOR Form 1025, which state law requires and the seller signs: parties, vehicle, VIN, odometer, true price, date. Two SD specifics: the state's damage disclosure statement rides with the title for newer vehicles (the seller completes it — skipping it stalls the transfer), and because South Dakota is the registration home of thousands of full-time RVers and out-of-state fleets, county treasurers process mail-in transfers routinely — a complete document package works remotely in a way most states can't match.

Notarization:Not required
Title deadline:45 days
Vehicle tax:4%
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Vehicle Bill of Sale · South Dakota
South Dakota Requirements: Transfer title within 45 days. 4% motor vehicle excise tax.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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State rules change. We check these requirements against official state sources, but details can go out of date. Confirm with your state's motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.

Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: Copy your name letter-for-letter from the vehicle's title or registration — a mismatch is the classic reason the South Dakota DMV sends transfers back.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: Put down the exact name the buyer's identification carries — the registration built from this line has to survive an ID check.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: The 17 characters must match the title exactly; copy them from the vehicle itself (dash or door jamb) rather than from a listing.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: the buyer pays South Dakota tax at registration (4% — motor vehicle excise tax)
Tip: Write the real price: an accurate number keeps the filing for the 4% vehicle tax in South Dakota simple.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
Tip: In South Dakota the parties' own signatures carry the document — no notarial act needed. Keep the signed original with your title paperwork.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Prepare duplicate originals before signing so neither side leaves with only a promise of a copy.

Get a Pre-Filled South Dakota Example

Use the generator above to create a filled-in South Dakota bill of sale example in under 60 seconds. Fields are set up for South Dakota — no notary section, SD vehicle tax at 4%, and 45-day title transfer deadline noted.

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Other Forms Required in South Dakota

Along with the bill of sale, you may need these additional documents for a South Dakota vehicle transfer:

  • Form 1001 (Application for Motor Vehicle Title & Registration)
  • Form 1025 (Bill of Sale)

Frequently Asked Questions

What tax applies to the price on a South Dakota bill of sale?
The 4% motor vehicle excise tax — charged instead of sales tax — collected by the county treasurer at title transfer within the 45-day window. No local add-ons apply to vehicles.
Can the South Dakota transfer be done by mail?
Routinely — SD county treasurers process remote transfers for the state's huge population of full-time RVers and mail-forwarding residents. A complete package (signed title, Form 1001 application, Form 1025 bill of sale, damage disclosure, fee payment) is what makes it work without a counter visit.
What is the damage disclosure statement?
South Dakota requires sellers of newer vehicles to disclose prior damage exceeding the statutory threshold — it accompanies the title assignment, and treasurers reject transfers without it.
Does South Dakota require notarization?
No — the current Form 1025 bill of sale and Form 1001 title application use penalty-of-perjury declarations with no notary block.

South Dakota Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for South Dakota.

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Forms Guide

South Dakota Bill of Sale Form

Documents a private vehicle sale in South Dakota. Presented at the county treasurer's office for title transfer and 4% excise tax calculation.

Form guide →

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