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How to Fill Out a Bill of Sale in Utah

A step-by-step guide to every field on a Utah vehicle bill of sale — with a free filled-in example you can download instantly.

Utah's paperwork runs on a statutory clock: Utah Code § 41-1a-703 gives the buyer 60 days to apply for a new title, and the state's official bill of sale — Form TC-843 — is built to ride along with it. Fill in the parties, vehicle, VIN, odometer, the real price, and the date ON the day of sale (the mileage and price recorded should be sale-day figures, not reconstructed later), with both signatures and no notary. The price feeds Utah's 4.85% state sales tax plus local rates — typically 6.5–7.75% combined depending on the buyer's city — collected when the buyer titles at the DMV. Sellers have their own 45-day habit worth keeping: report the sale through Utah's MVP portal so the record shows the vehicle left your hands.

Notarization:Not required
Title deadline:60 days
Sales tax:4.85%
Official form:TC-843
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Vehicle Bill of Sale · Utah
Utah Requirements: Transfer title within 60 days. 4.85% sales tax.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional but recommended)
Tip: Match the ownership document precisely: if the title says a middle initial, this line says a middle initial, or the Utah DMV will notice.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, state, ZIP code
  • Phone number (optional)
Tip: The buyer should write the name they'll register under — the Utah paperwork downstream must match this line.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota)
  • Model (e.g., F-150, Camry)
  • Body style (e.g., sedan, pickup, SUV)
  • Color
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard or door jamb
  • Odometer reading at time of sale
Tip: Physically read the VIN off the vehicle and reconcile it with the title before writing — a one-character error restarts the whole process.
4

Sale Details

  • Sale price in US dollars (write out both numerals and words — e.g., "$8,500 — Eight thousand five hundred dollars")
  • Payment method (cash, check, electronic transfer)
  • Date of sale (month / day / year)
  • Note: buyer owes 4.85% Utah sales tax on the sale price at registration
Tip: The declared price sets the 4.85% sales tax in Utah; a lowball figure just triggers a book-value assessment instead.
5

Seller Signature

  • Seller's signature (must match title)
  • Printed name
  • Date signed
Tip: Skip the notary hunt — Utah treats the parties' signatures as sufficient. Retain the signed copies well past the sale.
6

Buyer Signature

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Make it two signed originals so both sides hold equal evidence; copies made later never carry the same weight.

Get a Pre-Filled Utah Example

Use the generator above to create a filled-in Utah bill of sale example in under 60 seconds. All fields are pre-configured for Utah requirements — notarization not required, UT sales tax at 4.85%, and 60-day transfer deadline noted.

VehicleCarUsed CarMotorcycle

Other Forms Required in Utah

Along with the bill of sale, you may need these additional documents for a Utah vehicle transfer:

  • TC-656 (Application for Utah Title)
  • TC-843 (Bill of Sale)
  • TC-891 (Odometer Disclosure Statement)

Frequently Asked Questions

What does Utah Code § 41-1a-703 require?
That the buyer apply for a new title within 60 days of the transfer — with the signed-over title, the TC-843 or equivalent bill of sale, and payment of sales tax and fees. Penalties accrue past the window.
Is Form TC-843 the only accepted bill of sale?
No — any written bill of sale with the same fields works. TC-843 is the Tax Commission's template and the friction-free choice at DMV counters (our generator matches its field set).
What will the buyer actually pay in tax?
4.85% state plus local option rates — most Utah buyers land between 6.5% and 7.75% combined based on their city and county, calculated on the recorded price.
Can the seller report the sale to Utah?
Yes — through the DMV's online services (MVP portal), which timestamps the sale and protects against the buyer's post-sale tickets or impound liability. Do it promptly after handover.

Utah Bill of Sale Hub

All requirements, tax rates, deadlines, and forms for Utah.

View Utah guide →
Official Form

TC-843

Documents a private vehicle sale in Utah. Submitted with the signed title at the DMV; establishes the actual price (and any trade-in allowance) as the sales tax base — without it, the DMV uses Fair Market Value.

TC-843 guide →

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