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How to Fill Out a Bill of Sale in New Brunswick

A step-by-step guide to every field on a New Brunswick vehicle bill of sale — with a free filled-in example you can download instantly.

New Brunswick rewards an honestly completed bill of sale like nowhere else in the Maritimes: the 15% HST applies to the ACTUAL declared price — no Red Book floor — so the figure you write is genuinely the figure that's taxed. That privilege shapes the document: write the true price, note the condition that explains it, and keep the declaration plausible (Service New Brunswick relies on it, and fantasy figures invite review). No inspection attaches to standard private sales, so the bill of sale's description carries the condition record alone.

Notarization:Not required
Transfer deadline:30 days
Tax:15% HST
Registry:NB authority
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Vehicle Bill of Sale

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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Step-by-Step: Every Field Explained

1

Seller Information

  • Full legal name (exactly as on the vehicle registration)
  • Current mailing address
  • City, province, postal code
  • Phone number (optional but recommended)
Tip: The recorded owner's name is the only version that works here; anything else earns a correction cycle at Service New Brunswick.
2

Buyer Information

  • Full legal name
  • Current mailing address
  • City, province, postal code
  • Phone number (optional)
Tip: The buyer should write the name they'll register under — the New Brunswick paperwork downstream must match this line. Co-buyers each appear by full name.
3

Vehicle Description

  • Vehicle year (4-digit)
  • Make (manufacturer — e.g., Ford, Toyota, Honda)
  • Model (e.g., F-150, Camry, Civic)
  • Body style (e.g., sedan, pickup, SUV, minivan)
  • Colour
  • VIN (Vehicle Identification Number) — 17 characters, found on the dashboard plate or driver's door jamb
  • Odometer reading at time of sale (km)
Tip: Check every character of the VIN against both the dashboard plate and the ownership document; close enough isn't a concept the registry recognizes.
4

Sale Details & Tax

  • Sale price in Canadian dollars (write both numerals and words — e.g., "$12,500 — Twelve thousand five hundred dollars")
  • Payment method (cash, bank draft, e-transfer)
  • Date of sale (day / month / year)
  • Note: buyer owes 15% HST on the sale price at registration — calculated by Service New Brunswick
Tip: Enter what actually changed hands — Service New Brunswick computes the 15% HST tax from it and challenges figures the market contradicts.
5

Seller Signature

  • Seller's signature
  • Printed name
  • Date signed
  • Sign over the odometer/transfer section on the registration certificate as well
Tip: Notarization isn't part of the New Brunswick process. The signatures close the deal; the filed copy is what protects you afterwards.
6

Buyer Signature & Next Steps

  • Buyer's signature
  • Printed name
  • Date signed
Tip: Make it two signed originals so both sides hold equal evidence; copies made later never carry the same weight. The Service New Brunswick transfer follows within 30 days — signed registration and photo ID in hand.

Get a Pre-Filled New Brunswick Example

Use the generator above to create a filled-in New Brunswick bill of sale in under 60 seconds. Fields are formatted for Canadian requirements — odometer in kilometres, Canadian date format, NB HST at 15% HST, and 30-day transfer deadline noted.

VehicleCarUsed CarMotorcycle

Other Documents Required in New Brunswick

Along with the bill of sale, you may need these additional documents for a New Brunswick vehicle transfer:

  • Vehicle Inspection Certificate

New Brunswick charges 15% HST. A vehicle inspection is required for registration. Service New Brunswick handles transfers.

Frequently Asked Questions

What makes NB's tax treatment different?
No wholesale floor: the 15% HST is calculated on your actual declared price, not a book value — an honestly cheap car is honestly cheap to tax. Most neighbouring provinces assess against book value instead.
What keeps the no-floor privilege safe?
Plausibility: declarations wildly below market invite reassessment. The true price plus condition notes that explain it is the combination that always survives review.
Is an inspection part of NB paperwork?
Not for standard private sales — no certificate attaches, so the bill of sale's own description is the only condition record in the deal.

New Brunswick Bill of Sale Hub

All requirements, tax rates, transfer deadlines, and forms for New Brunswick.

View New Brunswick guide →
Transfer Authority

Service New Brunswick

Bring the signed bill of sale + registration certificate within 30 days of the sale.

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