$BillOfSale.app

Free Vehicle Bill of Sale Form & Generator

Vehicle bill of sale for any motor vehicle — cars, trucks, SUVs, and more. Includes VIN, mileage, and odometer disclosure.

Seller Information

Buyer Information

Vehicle Details

Sale Information

Condition & Warranty

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State rules change. We check these requirements against official state sources, but details can go out of date. Confirm with your state's motor vehicle agency before you rely on them. If you notice anything wrong or outdated, email support@billofsale.app.

Watch: how to fill it out (38 seconds)

The full flow — every field, the signatures, and the download — in one short take.

About the Vehicle Bill of Sale

A general vehicle bill of sale works for any motorized vehicle transaction — cars, trucks, SUVs, vans, or any road vehicle not covered by a specialized form. It captures the essential details that all 50 state DMVs require for title transfer: seller and buyer identification, vehicle VIN, odometer reading, sale price, and condition.

When to Use This Form

Use the general vehicle bill of sale when selling or buying a privately-owned motor vehicle and no state-specific form is mandatory. It is also suitable when the vehicle type does not fit neatly into car, motorcycle, or other dedicated categories.

Legal Tip

Always record the exact VIN (17 characters) as shown on the dashboard plate. A single digit error can delay or void a title transfer. Both parties should sign two copies.

Fields Included in This Form

  • Year (required)
  • Make (required)
  • Model (required)
  • VIN (required)
  • Color (required)
  • Mileage (required)
  • License Plate (optional)
  • Odometer reading is accurate to the best of my knowledge (optional)
  • Lien Holder (if applicable) (optional)

What the bill of sale proves, and what the title does

The title is the state's record of who owns the vehicle, and the seller signs it over to the buyer. The bill of sale is the private record of the deal itself: the price, the date, and who bought what from whom.

Some states want both at the counter, some want a bill of sale only when the title leaves something out, and some never ask for one. Our state-by-state results are further down this page.

Details worth getting exactly right

  • The VIN, copied from the vehicle itself as well as from the title. Modern VINs are 17 characters, and one wrong character can hold up the transfer.
  • The odometer reading, without tenths. Federal rules require a signed mileage statement for model year 2011 and newer vehicles for 20 years; vehicles over 16,000 lbs and trailers are exempt.
  • The full price actually paid. Several states tax the higher of the price or a book value, so a low number on paper does not lower the tax there.
  • The date, plus the time if you plan to drive home on a temporary rule: Colorado's 36-hour drive-home rule asks for the time and date of sale on the bill of sale.
  • Every owner's signature. Where a title joins owners with "AND", all of them sign; with "OR", one is enough (Kansas and West Virginia spell this out).

Is a bill of sale required? What we found in each state

We checked every state's motor vehicle agency rules for a private sale (September 2026). A title signed over by the seller is still the main ownership document everywhere; this is about when the agency also wants a bill of sale.

Not required when the title is signed over correctly (12)

Alaska, Arizona, Michigan, Minnesota, Montana, North Carolina, Ohio, Pennsylvania, Tennessee, Texas, Utah, Wisconsin

Rules we could not confirm (2)

Delaware, Illinois

States with their own official bill of sale form

In these states the motor vehicle agency publishes its own bill of sale. Most still accept any written bill of sale with the same details; a few point to their own form. Each link opens our guide to that form.

Frequently Asked Questions

Is a vehicle bill of sale required in every state?
No. Some states require a bill of sale for every private vehicle sale, many require one only in some situations (for example when the price is not written on the title), and others accept the signed title alone. Where one is used, the format requirements vary. Some states have their own official forms; others accept any written bill of sale that includes the required fields.
What is the difference between a vehicle bill of sale and a car title?
The bill of sale is the private contract between buyer and seller documenting the terms of the sale. The title is the government-issued document proving legal ownership. Many states ask for the bill of sale when you transfer the title, at least in some situations.
Does a vehicle bill of sale need to be notarized?
Most states do not require notarization for a vehicle bill of sale, and the exceptions are narrower than commonly listed. Louisiana accepts one notarized document — the bill of sale, the invoice or the title assignment; West Virginia requires a notarized bill of sale only when the price is well below book value; North Dakota’s notarized bill of sale (SFN 2888) is used only when no title can be provided; and in Kentucky, North Carolina (NC titles), Ohio, Pennsylvania and Wyoming the notarization attaches to the title assignment instead, while Oklahoma notarizes a paper title’s assignment or Form 718 for an electronic title. Montana, often listed as a notary state, requires none. Narrower cases exist too: Honolulu (Hawaii) requires a notarized bill of sale when the recorded owner has not released the title; Arizona’s Form 38-1306, used instead of the signed title, must be notarized or acknowledged by an MVD agent; Maryland used a notarized bill of sale for some below-book-value sales until September 30, 2026; and Washington requires the buyer’s title application to be notarized unless it is signed in front of a vehicle licensing agent. Check your state page for the current rule.

Sources we checked

Vehicle Bill of Sale by State

TexasTXFloridaFLGeorgiaGAMissouriMOUtahUTOregonORAlabamaALColoradoCOConnecticutCTArkansasARNew YorkNYIowaIAOklahomaOKKansasKSArizonaAZCaliforniaCAIdahoIDNevadaNVIndianaINMichiganMIAll 50 states →

Other Templates

Car Bill of SaleUsed Car Bill of SaleMotorcycle Bill of SaleBoat Bill of SaleTrailer Bill of SaleHorse Bill of SaleATV Bill of SaleGun / Firearm Bill of SaleRV Bill of SaleGeneral Bill of Sale